DEPARTMENT: Finance Department
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Council District 9
SUBJECT:
Purchase, Install and Test of Power Generators for Terminal A & B at San Antonio International Airport.
SUMMARY:
An Ordinance accepting the offer from Holt Texas, LTD to purchase, install and test one new Caterpillar C9 generator set and three new Caterpillar D100 generator sets, including automatic transfer switches, accessories and factory warranty, at San Antonio International Airport Terminals A and B. Authorization for this Aviation Department initiative is requested in the amount of $217,794.00. Funding is available from FY2017 Aviation Operation and Maintenance Fund.
BACKGROUND INFORMATION:
In February 2017, U.S. Customs and Border Protection/ Federal Inspection Station (FIS) in Terminal A at the San Antonio International Airport will undergo renovation. A new generator is needed to support increased electrical demand for the renovated space once completed.
During recent electrical outages at the Airport, the existing emergency backup power systems have proved to be insufficient. Backup systems have been unable to provide power for critical lighting, electrical circuits, and life/safety systems needed during these power interruptions. While a long term solution to these outages is being sought with CPS, it has been determined that three new emergency generators are needed as an interim solution to ensure 24/7 uninterrupted air service and operations.
The City issued a Request for Offer to Holt Texas, LTD (“Holt”) to supply one Caterpillar Model C9 and three Caterpillar Model D100 generator sets in accordance with the terms and conditions of BuyBoard Cooperative Agreement Contract #515-16. Per the BuyBoard contract, Holt submitted a price of $217,794.00 for the four generators.
ISSUE:
The purchase of the generator for the Federal Inspection Station is necessary to support the renovation project and the additional electrical demand associated with it. The three additional generators provide the best short term solution to critical electrical supply requirements at SAIA.
These generator sets are covered by a two year factory warranty.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Aviation Department will continue to rely on existing generators with insufficient capacity to effectively serve the airport’s operational needs and those of the expanded Federal Inspection Station.
FISCAL IMPACT:
The total cost for replacing the existing generator set in the amount of $217,794.00 will be funded from FY2017 Aviation Operation and Maintenance Fund.
RECOMMENDATION:
Staff recommends the approval of the contract for generator sets from Holt Texas, LTD in the amount of $217,794.00. This contract was procured through BuyBoard Contract #515-16 and a Contract Disclosure Form is not required.