City of San Antonio - File #: 17-1551

• File #: 17-1551
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 2/23/2017
• Posting Language: An Ordinance authorizing a change order to the existing annual contract with TCL Construction Enterprises, Inc. for the Labor and Materials contract for concrete work in San Antonio parks by $250,000.00 for a total contract value not to exceed $2,977,480.00 as needed and in accordance with the annual adopted budget approved by City Council. [Maria Villagomez, Assistant City Manager; Xavier Urrutia, Director, Parks & Recreation]

Date	Ver.	Action By	Action	Result
2/23/2017	1	City Council A Session	adopted	Pass

DEPARTMENT: Parks and Recreation


DEPARTMENT HEAD: Xavier D. Urrutia


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Change Order to Parks Annual Contract for Concrete


SUMMARY:

This ordinance authorizes a change order to the existing annual contract with TCL Construction Enterprises, Inc. for the Labor and Materials contract for concrete work in San Antonio parks by $250,000.00 for a total contract value not to exceed $2,977,480.00 as needed and in accordance with the annual adopted budget approved by City Council.


BACKGROUND INFORMATION:

This action will authorize a change order to the existing annual contract adopted by City Council on September 3, 2015, which will provide for some additional projects to be accomplished until a new annual contract is considered later in the spring. This change order provides for additional capacity for labor and concrete material for park operations as needed.

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.


ISSUE:

This change order represents labor and concrete material used by Parks & Recreation for maintenance, repairs and ADA compliance.


ALTERNATIVES:

Should the City not approve this change order to the annual contract, the department would be required to purchase services on an as needed basis wherein increased cost due to non-contract buying could be realized. This could result in delays for maintenance and repairs of parks.


FISCAL IMPACT:

Funds are not encumbered by this ordinance. All expenditures will be in accordance with the Department's adopted budget approved by City Council. Purchases made will be on an as needed basis and dependent upon avail...