DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
City-Wide Maintenance and Repair of Generators and Associated Equipment
SUMMARY:
An Ordinance authorizing a contract with LJ Power, Inc. to provide the City with preventative maintenance and repair of generators at City locations for an estimated annual amount of $385,000.00 funded from various funds including the General Fund, Facility Services Fund, Convention and Visitor Facilities Fund, Aviation Fund, and Information Technology Services Fund. The initial term of the contract with LJ Power, Inc. is for a period of three years with two, three year renewal options.
BACKGROUND INFORMATION:
The City has approximately 143 generators and associated equipment that are currently on two maintenance and service contracts that require different levels of service. This contract will consolidate these contracts and service agreements and also add any generators and equipment that are not currently under contract.
Ensuring that all generator systems are in good operating condition is necessary for the health and public safety of the community in the event of power loss caused by natural or man-made disasters. In addition, this contract provides maintenance and repair levels in accordance with National and Industry Codes.
A Request for Competitive Sealed Proposal (RFCSP) was issued on July 8, 2016 to solicit submissions from qualified vendors. The RFCSP closed on November 4, 2016 and four responses were submitted. One respondent was disqualified for failure to meet the requirements specified in the RFCSP; specifically, respondent submitted a response to a prior version of the RFCSP that did not include scope revisions and new pricing requirements. An evaluation committee comprised of representatives from Convention Sports Facilities, Aviation, San Antonio Office of Emergency Management, Fire, Building and Equipment Services and Information Technology...
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