CITY OF SAN ANTONIO
FINANCE DEPARTMENT
Interdepartmental Correspondence
TO: Sheryl Sculley, City Manager
FROM: Troy Elliott, CPA, Deputy Chief Financial Officer
COPIES: Audit Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Norbert Dziuk, Procurement Operations Lead
SUBJECT: Consideration of High Profile Solicitations for Release
DATE: March 28, 2017
The following high profile solicitations are scheduled to be released within the next month:
Distributed Antenna System (DAS) (Aviation) - Provides a DAS to improve cellular and public safety signals inside and outside of the San Antonio International Airport.
Solicitation Type: RFP
Release Date: April 28, 2017
Closing Date: May 31, 2017
Proposed Council Date: August 31, 2017
Estimated Value: $2 Million Revenue
Contact Information: Russ Handy, Aviation Director
Evaluation Criteria: Experience, Background, Qualifications: 30 points; Proposed Plan: 40 points; Pricing: 10 points; ACDBE: 20 points
Voting Members: Russ Handy, Director, Aviation Department
Karen Ellis, Chief Customer Experience Officer, Aviation Department
John Rodriguez, Assistant Director, ITSD
Mike Mitchell, Sr. IT Manager, ITSD
On-Call Remediation, Recovery and Restoration Services (Aviation) - A contract to provide remediation, restoration and installation services related to soil contamination, petroleum storage tanks, storm water, municipal solid waste and other regulatory and environmental matters which may be required either emergency or planned basis.
Solicitation Type: RFP
Release Date: April 5, 2017
Closing Date: May 5, 2017
Proposed Council Date: August 31, 2017
Estimated Value: $4.5 Million (up to three $1.5 million contracts)
Contact Information: Russ Handy, Aviation Director
Evaluation Criteria: Experience, Background, Qualifications: 40 points; Proposed Plan: 25 points; Pricing: 15 points; ACDBE: 20 points
Voting Members: Carlos Contreras, Assistant City Manager, City Manager’s Office
Russ Handy, Director, Aviation Department
Loyce Clark, Assistant Director, Aviation Department
Candyce Selby, Sr. Engineer, Aviation Department
Chris Yzaguirre, Sr. Environmental Protection Officer, Aviation Department
Kara Marks, Environmental Scientist, Freese & Nichols
A/C for Elevator and Escalator Preventive Maintenance for Various City Facilities (BES) - Contract to provide preventive maintenance and maintenance & repair services of elevators and escalators at various facilities for all City departments excluding Aviation and CSF.
Solicitation Type: RFCSP
Release Date: April 5, 2017
Closing Date: May 12, 2017
Proposed Council Date: October 1, 2017
Estimated Value: $1.25 Million
Contact Information: Jorge Perez, Director, Building & Equipment Services
Evaluation Criteria: Experience, Background, Qualifications: 45 points; Proposed Plan: 30 points; Pricing: 10 points; SBEDA: 15 points
Voting Members: Jose Correa, Assistant Director, BES
Ron Griego, Facilities Administrator, BES
Rich Walker, Project Manager, Library
John Gamez, Interim Downtown Operations Superintendent, DTOPS
Jonathan Featherstone, Parking Operations & Enforcement Manager, CCDO
Annual Contract for HVAC Preventative Maintenance and Repair (Fire) - Preventive maintenance and repair services of heating, ventilation, and air conditioning equipment. Regularly scheduled preventive maintenance and repair services are required to maintain peak operational efficiencies while extending the life cycle of the equipment. Contractor will provide services for the BES, SAPD, SAFD, DHS, SAMHD, Municipal Courts, SWMD, CCDO and other various departments. Contractors shall be licensed by the Texas Department of Licensing and Regulation (TDLR).
Solicitation Type: RFCSP
Release Date: March 31, 2017
Closing Date: May 1, 2017
Proposed Council Date: August, 2017
Estimated Value: $1.3 Million
Contact Information: Carl Wedige, Deputy Fire Chief
Evaluation Criteria: Experience, Background, Qualifications: 30 points; Proposed Plan: 30 points; Pricing: 20 points; SBEDA: 20 points
Voting Members: Carl Wedige, Deputy Fire Chief
Gerlach Laven, SAFD Facilities Coordinator
Chris Boubel, HVAC Superintendent, BESD
Edward Brown, Facility Staff Assistant, DHS
Mimmy Juarez, Facilities Coordinator, SAMHD
Media, Cataloging and Digital Processing Services (Library) - Contract to provide the Library with the purchase of media materials for circulation to the public
Solicitation Type: RFCSP
Release Date: April 5, 2017
Closing Date: May 5, 2017
Proposed Council Date: August 17, 2017
Estimated Value: $12.5 Million
Contact Information: Ramiro Salazar, Library Director
Evaluation Criteria: Experience, Background, Qualifications: 30 points; Proposed Plan: 35 points; Pricing: 15 points; SBEDA: 20 points
Voting Members: Lori Houston, Assistant City Manager
Ramiro Salazar, Director, Library
Candelaria Mendoza, Library Services Administrator, Library
Troy Hoyles, Collection Development Supervisor, Library
Kathryn Sturtz, Coordinator of Technical Services, Library
Katie Enright, Catalog Services Supervisor, Library