DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: District 9
SUBJECT:
Ratification of Elevator Modernization in Long Term Parking Garage at the San Antonio International Airport
SUMMARY:
This Ordinance authorizes the ratification of a contract with Schindler Elevator Corporation (Schindler) in the amount of $318,838.00 for modernization of four elevators in the long term parking garage at the San Antonio International Airport. Funding is available from the FY 2017 Aviation Department Operating Fund.
BACKGROUND INFORMATION:
The four elevators serving the Long Term Garage (LTG) at the airport are 19 years old and are at the end of their useful life. These units have experienced unprecedented demand over the last 19 months of Consolidated Rent-A-Car facility construction. Due to the additional stress, their age, loss of reliability, water damage to the wiring devices and control panels; safety concerns have arisen as evidenced by more frequent downtime, passenger entrapments and loss of ADA compliance. As a result, these elevators require the immediate completion of previous partial modernizations done as stop gap measures. The modernizations include a 3D light detection system designed specifically for use in airport applications which experience high volume use involving baggage.
Because of safety concerns, the Aviation Department proceeded to obtain the necessary modernizations through an exemption from competitive bidding. Subsequently, a Request for Offer was issued to Schindler (the department’s existing elevator maintenance contractor) to finalize the cost of completing the modernizations. As a result of the offer submitted, a Purchase Order was issued on February 15, 2017 in the amount of $318,838.00, which includes all requirements to ensure the safety of travelers. Estimated time of completion is early-December 2017, including up to 10 weeks for materials engineering and production and up to 32 weeks for installation.
Submitted for City Council consideration and action is the ratification of the contract with Schindler in the amount of $318,838.00.
ISSUE:
This ordinance will ratify a contract with Schindler to perform necessary modernizations to four elevators servicing the Long Term Garage.
These services were procured utilizing a Certificate of Exemption to preserve and protect the public health/safety.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
This item is an exception to the Local Preference Program.
ALTERNATIVES:
Should the requested authorization not be approved, the Aviation Department will have to rescind the purchase order and pursue other means for upgrading the elevators.
FISCAL IMPACT:
Funding in the amount of $318,838.00 is available from the Aviation Department Operating Fund.
RECOMMENDATION:
Staff recommends approval of the ratification with Schindler Elevator Corporation in the amount of $318,838.00.
This expenditure was procured on the basis of an Exemption from Competitive Bidding and a Contracts Disclosure Form is not required.