DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Replacement Chevrolet Tahoe Police Pursuit Vehicles
SUMMARY:
An ordinance accepting the offer from Caldwell Country Chevrolet to provide four replacement Chevrolet Tahoe Police Pursuit Vehicles for the San Antonio Police Department. Funding in the amount of $134,700.00 is available from the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Caldwell Country Chevrolet to provide the San Antonio Police Department with four Chevrolet Tahoe Police Pursuit Vehicles for a total cost of $134,700.00.
These patrol units are full sized Sport Utility Vehicles (SUV) that are used by the K-9 Division of the San Antonio Police Department. The functionality of these vehicles requires a larger layout for equipment than what is provided in the standard issue Ford Explorer Interceptor Police Pursuit Vehicles. Through extensive testing and evaluation by the San Antonio Police Department and San Antonio Police Officers’ Association (SAPOA) Labor Relations Committee (LRC) unanimously chose the Chevrolet Tahoe Police Pursuit Vehicle. The recommendation to purchase Chevrolet Tahoe Police Pursuit Vehicle was presented to the Public Safety Council Committee on April 30, 2013.
ISSUE:
This contract will provide a total of four replacement Chevrolet Tahoe Police Pursuit Vehicles for the K-9 Division of the Police Department.
These vehicles will have a 3-year/36,000 mile warranty.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
In accordance with the Local Preference Program, no local preference was applied, since the local bidder is not within 3% of the recommended lowest non-local bidder.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
All of the replaced equipment has met or will meet its age or mileage requirement cycles before replacement.
The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair and could lead to the department’s inability to provide essential services.
FISCAL IMPACT:
The total cost of this contract is $134,700.00. Funding is available from the Equipment Renewal and Replacement Fund (ERRF).
RECOMMENDATION:
Staff recommends the approval of the contract with Caldwell Country Chevrolet to provide four replacement Chevrolet Tahoe Police Pursuit Vehicles for a total cost of $134,700.00.
This contract was procured on the basis of a Public Health or Safety exemption and a Contract Disclosure Form is not required.