DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Purchase of First Responder Truck for the Fire Department
SUMMARY:
An ordinance accepting the offer from Cowboy Dodge, Jeep, Ram to provide the San Antonio Fire Department with one replacement first responder unit for a total cost of $79,263.02. Funding is available from the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Cowboy Dodge, Jeep, Ram utilizing the BuyBoard cooperative contract number 521-16 effective 12/1/2016 through 11/30/2017, with two possible one-year renewals, to provide the Fire Department with one replacement Dodge Ram 3500 one-ton first responder unit for a total cost of $79,263.02.
This purchase will provide one Dodge Ram 3500 one-ton first responder unit for the Fire Department, Emergency Medical Services Division. This vehicle will allow SAFD Command officers to respond to and transport needed equipment to emergency scenes. The SAFD Apparatus Committee, consisting of members from the SAFD and San Antonio Professional Firefighters Union Local 624, evaluated a variety of Heavy Duty trucks for use within the SAFD Fleet in 2011 and 2012. In October 2012, the Committee unanimously recommended the Dodge chassis since it best met the specific operational needs of the Fire Department.
Currently, the Fire Department utilizes ten first responder command units, which are composed of eight frontline units, with two units in reserve.
ISSUE:
This contract will provide the Fire Department with one replacement Dodge Ram 3500 first responder unit to support their emergency responses throughout the city and surrounding areas. The replacement of these units is consistent with the City’s ERRF.
These units will be purchased from Cowboy Dodge, Jeep, Ram utilizing the BuyBoard cooperative contract number 521-16. This purchase will be made in accordance with the Texas Local Government Purchasing Cooperative passed on ordinance 97097, dated 1/30/2003. The BuyBoard Program is administered by the Texas Local Government Purchasing Cooperative. All products and services included in this cooperative were competitively bid and awarded by the Cooperative’s Board of Trustees based upon Texas statutes.
This vehicle will have a 36 month/36,000 mile bumper-to-bumper warranty and 5-year/100,000 mile power train warranty. The life expectancy of this vehicle is 96 months.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
The recommended award is an exception to the Local Preference Program (LPP).
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the delay could lead to the department’s inability to provide essential services to the residents of San Antonio.
FISCAL IMPACT:
This ordinance authorizes a contract with Cowboy Dodge, Jeep, Ram for the purchase of one first responder unit for a total cost of $79,263.02 which is available in the Equipment Renewal and Replacement Fund (ERRF) FY 2017 Adopted Budget.
RECOMMENDATION:
Staff recommends the approval of a contract for the purchase of one first responder unit from Cowboy Dodge, Jeep, Ram for a total cost of $79,263.02.
This contract was procured on the basis of a cooperative purchasing and a Contracts Disclosure Form is not required.