CITY OF SAN ANTONIO
FINANCE DEPARTMENT
Interdepartmental Correspondence
TO: Sheryl Sculley, City Manager
FROM: Troy Elliott, CPA, Deputy Chief Financial Officer
Kevin Barthold, City Auditor
COPIES: Audit Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Norbert Dziuk, Procurement Operations Lead
SUBJECT: Consideration of Completed High Profile Solicitations
DATE: June 20, 2017
Voluntary Dental Insurance & Third Party Administrative Services (HR) - Department issued a Request for Proposals seeking qualified organizations to provide and administer a fully funded and/or self-funded dental preferred provider organization (PPO) and a fully funded DHMO for civilian full time active employees, and/or retired employees, and their dependents.
* Solicitation Type: Request for Proposal
* Number of Respondents: 5
o Three firms deemed non-responsive - one firm failed to provide DHMO plan design; two firms failed to provide pricing for optional years
* Contract Value: $2.3 Million
* Number of Contracts Awarded: 1
* Term of Contract: 3 years with 2, 1 year options
* Tentative Council Date: August 3, 2017
* Evaluation Criteria:
o Experience, Background, Qualifications - 25 points;
o Proposed Plan - 40 points;
o Price - 20 points;
o Local Preference Program - 10 points;
o Veteran Owned Small Business Preference Program - 5 points;
o SBEDA - Waived
* Voting Committee Members: Lori Steward, Human Resources Director; Wanda Heard, Human Resources Assistant Director; Pat Atkins, Human Resource Administrator; Kevin Burton, ReCOSA
Respondent recommended for contract award substantially outscored the other responsive Respondent. Score summary matrix is not available since the final plan design has not been determined.
Household Hazardous Waste Collection, Characterization, Packaging, Transportation and Disposal (SWMD) - Department issued a Request for Proposals seeking qualified firms to perform operation of a Household Hazardous Waste ("HHW") Pr...
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