City of San Antonio - File #: 17-3487

• File #: 17-3487
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 6/29/2017
• Posting Language: An Ordinance authorizing the ratification of contract with UNICOM Government, Inc. for services rendered and completed on March 17, 2017 in the amount of $201,674.74 to upgrade and refine the audio system installed at the City Council Chamber and Council B Room, funded from the Public, Education, and Government Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
6/29/2017	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Acoustic and Studio Upgrades for City Council Chambers


SUMMARY:

An ordinance authorizing the ratification of a contract with UNICOM Government, Inc. (UGI) for services rendered and completed on March 17, 2017 in the amount of $201,674.74 to upgrade and refine the audio system installed at the City Council Chambers and Council B Room. Funding is available from the Public, Education, and Government (PEG) Fund FY 2017 Adopted Budget. This purchase is made in accordance with the U.S. Communities Cooperative Program passed on Ordinance No. 98797 dated 2/12/2004.

BACKGROUND INFORMATION:

Submitted for Council consideration and action is the ratification of a contract with UNICOM Government, Inc. in the amount of $201,674.74 for labor, material, and equipment provided to upgrade and refine the audio system installed at the City Council Chambers and Council B Room. Audio quality is critical to the successful production of City Council meetings, for council members, staff and members of the public attending in person and watching on television. Services were rendered on March 17, 2017 to improve the sound quality at City Council meetings following an acoustical study done by UNICOM Government in June 2015. This contract utilizes U.S. Communities Contract #4400006645 with UNICOM Government. A Goal Setting Committee reviewed and subsequently approved a 40% subcontractor Affirmative Procurement Initiative (API) requirement which was met by Clarity Media Group, a local Emerging Small Business Enterprise (ESBE).

The previous audio system in the City Council Chambers was in urgent need of a significant audible calibration and equipment upgrade, as there had been multiple complaints earlier this year from Council members and the audience that it was difficult to understand the Council dialogue. The upgrade required several weeks of uninterrupted time to complete,...