DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
SAPL Media, Cataloging, and Digital Processing Services
SUMMARY:
This ordinance authorizes the acceptance of an annual contract with Midwest Tape, LLC to provide the San Antonio Public Library Department with Media, Cataloging, and Digital Processing Services for an average annual cost of $2,500,000.00 for a three year term of October 1, 2017 through September 30, 2020 with two additional one-year renewal options. Funding for this contract is available through the Library Department General Fund.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the proposal by Midwest Tape, LLC for the purchase of media materials in English, Spanish and other languages; cataloging and digital processing services; and electronic ordering and invoicing from qualified vendors. The contract will be divided between four media types - DVDs, Blu-Ray Discs, music CDs and audiobooks.
These materials will support the collections of the Central Library, twenty-four branches and one school/public library. The selected vendor will provide a comprehensive spectrum of library materials in quantities as requested to meet the needs of an urban multi-branch public library system.
A Request for Competitive Sealed Proposal (RFCSP) was issued on May 12, 2017 to solicit submissions from qualified vendors. The RFCSP closed on June 16, 2017 and two responses were submitted. Both proposals were deemed responsive during the Minimum Requirements Review conducted by Purchasing and departmental staff. An evaluation committee comprised of Library Department staff reviewed the two proposals. The proposals were evaluated based on the firm's qualifications, experience, and quality of service, proposed plan and price schedule. Additional categories of consideration included references and financial qualifications. The evaluation of each proposal response was based on ...
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