City of San Antonio - File #: 17-4420

• File #: 17-4420
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 8/31/2017
• Posting Language: An Ordinance authorizing contracts with The Akana Group, Inc., C&M Golf & Grounds Equipment, Holt Texas, LTD, Sageline, Inc., and Tuttle Motor Company to provide City departments with tractors and landscaping equipment for an estimated total cost of $1,594,054.18 over a two year period, funded by the Equipment Renewal and Replacement Fund and the Storm Water Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
8/31/2017	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for the Purchase of Tractors and Landscaping Equipment


SUMMARY:

This ordinance authorizes annual contracts with The Akana Group, Inc., C&M Golf & Grounds Equipment, Holt Texas LTD, Sageline, Inc. (Bid 1) and Tuttle Motor Company to provide City departments with Tractors and Landscaping Equipment for an estimated total contract value of $1,594,054.18 over a two year period. FY2017 funding for the initial purchase of 25 replacement units in the amount of $309,843.86 is available from the Equipment Renewal and Replacement Fund (ERRF) and funding for three additional units in the amount of $87,934.16 is available from the Transportation & Capital Improvements (TCI) Storm Water Fund. Additional purchases will be subject to the appropriation of subsequent annual funding.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached bid tabulation of 19 bids to provide the Building and Equipment Services Department with annual contracts for the purchase of tractors and landscaping equipment for an estimated total contract value of $1,594,054.18. These contracts includes utility tractors, tractors with shredders, grounds sprayer, 15' batwing mower decks, 7' mower decks, 52" and 60" gasoline and diesel powered zero turn lawn mowers and baseball/softball infield tractors with attachments.

This equipment will be utilized by the Development Services, Parks & Recreation, Solid Waste Management and Transportation & Capital Improvements departments for various mowing, vegetation projects and/or park maintenance projects throughout the City.

The initial term of these contracts is for a period of one year with one additional year option to renew. These annual contracts are expected to supply an estimated 28 tractors and landscaping equipment items in FY2017, 36 items in FY2018 and 2 items in FY2019. The equipment wil...