DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Purchase of Medium and Heavy Duty Trucks and Trailers
SUMMARY:
This ordinance authorizes acceptance of the bid from Ancira Motor Company to provide three medium duty trucks for a total cost of $77,550.00. Funding for this purchase is available from the FY 2017 Equipment Renewal and Replacement Fund (ERRF) Budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the tabulation of five competitive bids to provide three replacement one ton pickup trucks for a total cost of $77,550.00. These units will be utilized by the Parks and Recreation and Transportation and Capital Improvements departments for maintenance services and transportation of personnel and equipment throughout the City.
On June 8, 2017, City council approved Ordinance 2017-06-08-0413 which accepted the low bid for item 1 from Alamo City Chevrolet for three replacement one ton four door cab long bed pickup trucks. Subsequently, it was determined that Alamo City Chevrolet would not be able to provide the vehicles at the bid price due to applying a manufacturer's incentive twice in error. The contract for item 1 is recommended to the next lowest bidder, Ancira Motor Company. Alamo City Chevrolet has agreed to pay difference between their initial bid and Ancira Motor Company, the next lowest bidder, in the amount of $728.82.
The Invitation for Bid (IFB) was evaluated based on the published bid specifications. The next lowest bidder for item 1 is recommended for award to Ancira Motor Company, a local business. Therefore, application of the Local Preference Program (LPP) was not required.
ISSUE:
This contract will provide Parks and Recreation and Transportation and Capital Improvements departments with three replacement trucks. The replacement of these units is consistent with the City's Equipment Replacement and Renewal Fund (ERRF) program.
The li...
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