DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Ratification of Purchase with Pearson Education, Inc. for SAPD Criminal Investigation Textbooks
SUMMARY:
This ordinance ratifies the purchase of 450 Criminal Investigation textbooks from Pearson Education, Inc. under GSA contract number GS-02F-037AA in the amount of $58,341.60. The delivery of textbooks was required by November 03, 2017, to ensure every police officer registered for the promotional exam would have the same opportunity and resources for exam preparation and success. Funding is available from the FY 2018 General Fund.
BACKGROUND INFORMATION:
Submitted for Council action is the ratification for the purchase of 450 Criminal Investigation textbooks for the upcoming Detective-Investigator’s promotional exam scheduled for February 13, 2018. These textbooks were required to be delivered by November 03, 2017 in order to be distributed to all personnel registered for the exam by November 10, 2017. Per the Collective Bargaining Agreement, the study materials must be made available to eligible candidates not less than 90 days prior to the examination. In order to expedite the purchase and delivery of these textbooks to meet SAPD’s timeline, the purchase was made through a federal supply schedule of the United States General Services Administration (GSA), as authorized under Texas Local Government Code 271.103, which satisfies the legal requirement to seek competitive bids. Pearson Education quoted $129.648 for each textbook inclusive of a 27% discount under GSA contract # GS-02F-037AA. Funding in the amount of $58,341.60 is available from the FY 2018 General Fund.
ISSUE:
This ordinance will ratify the purchase of 450 Criminal Investigation textbooks for the upcoming Detective-Investigator’s promotional exam.
This purchase is exempt from the SBEDA Ordinance and the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
This purchase was necessary to ensure delivery of 450 Criminal Investigation textbooks for the upcoming Detective-Investigator’s promotional exam scheduled for February 13, 2018. Even though the textbooks are available through other distributors, this purchase is being made under GSA contract number GS-02F-037AA in order to meet SAPD’s timeline.
Per the Collective Bargaining Agreement, study materials must be made available to eligible candidates not less than 90 days prior to the examination.
FISCAL IMPACT:
This ordinance authorizes an expenditure of $58,341.60 for 450 Criminal Investigation textbooks from Pearson Education, Inc. Funds for these textbooks are available within the FY 2018 General Fund.
RECOMMENDATION:
Staff recommends approval of the ratification for the purchase of 450 Criminal Investigation textbooks from Pearson Education, Inc. in the amount of $58,341.60 for the upcoming Detective-Investigator’s promotional exam.
This purchase was procured through a cooperative contract and a Contracts Disclosure Form is not required.