CITY OF SAN ANTONIO
FINANCE DEPARTMENT
Interdepartmental Correspondence
TO: Sheryl Sculley, City Manager
FROM: Troy Elliott, CPA, Deputy Chief Financial Officer, Finance Department
Kevin Barthold, City Auditor
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Norbert Dziuk, Procurement Operations Lead; Russell J. Handy, Aviation Director; Ramiro S. Salazar, Library Director
SUBJECT: Consideration of Completed High Profile Solicitations
DATE: December 5, 2017
The following high profile projects have completed the solicitation process. These items are presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
Common Use Passenger Processing System - Phase I (Aviation) - Department issued a Request for Competitive Sealed Proposals to provide Aviation with a common use passenger processing solution that enables multiple airlines, service providers, or other users to share physical check-in or gate podium positions. The Common Use solution will enable sharing of low use gates to support the addition of new air carrier service and maximize the efficient use of existing airport assets. The solution will include a Resource Management System to effectively manage the allocation of gate and counter resources and facilitate dynamic gate assignments.
§ Solicitation Type: RFCSP
§ Number of Respondents: 3
§ Contract Value: $1.45 Million
§ Number of Contracts Awarded: 1
§ Term of Contract: 3 years with 2, 1 year options
§ Council Consideration: January 11, 2018
§ Evaluation Criteria:
o Experience, Background, Qualifications - 30 points
o Proposed Plan - 50 points
o Price - 20 points
§ SBEDA Program: Waived
§ Local Preference Program: Not Applicable
§ Veteran Owned Small Business Preference Program: Not Applicable
§ Voting Committee Members:
o Russell J. Handy, Director, Aviation
o Ryan Rocha, Chief of Operations, Aviation
o Kevin Goodwin, Chief Technology Officer/Deputy Director, ITSD
o Debbie Drew, Planning and Administration Manager, Aviation
o Sam Ingalls, Assistant Director, Information Systems at McCarran International Airport
|
Common Use Passenger Processing System RFCSP 6100008601; 17-051 Score Summary |
Maximum Points |
Firm 1 |
Firm 2 |
Firm 3 |
|
A - Experience, Background, Qualifications |
30 |
28.00 |
14.80 |
17.00 |
|
B - Proposed Plan |
50 |
46.00 |
19.80 |
23.20 |
|
C - Price Schedule |
20 |
19.31 |
20.00 |
13.74 |
|
TOTAL SCORE |
100 |
93.31 |
54.60 |
53.94 |
|
RANK BASED ON TOTAL SCORE |
|
1.00 |
2.00 |
3.00 |
Due diligence conducted for the respondents to the above solicitations included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling these items for full City Council consideration.