DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Purchase of Police Motorcycles
SUMMARY:
This ordinance authorizes acceptance of the offer from Kent Powersports to provide 11 replacement police motorcycles for a total cost of $319,252.23 over a two year period. FY 2018 funding for five replacement motorcycles in the amount of $145,114.65 of which $124,429.00 is available from the FY 2018 Equipment Renewal and Replacement fund (ERRF) Budget and $20,685.65 is available through the FY 2018 Police General Fund Budget. Additional motorcycle purchases for replacement in FY 2019 would be subject to the appropriation of funds.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is offer submitted by Kent Powersports to provide 11 replacement Honda Goldwing Police Motorcycles for a total cost of $319,252.23. The contract will provide five replacements in FY 2018 and six replacements in FY 2019. There are currently 22 motorcycles and 4 spares in the City’s fleet.
Through extensive testing and evaluation, the SAPD and San Antonio Police Officers’ (SAPOA) Labor Relations Committee (LRC) unanimously chose the Honda Goldwing Motorcycle. The LRC reviews equipment requirements in support of law enforcement operations. The patrol units are replaced at 36 months in accordance with the Collective Bargaining Agreement (CBA). The proposed recommendation complies with all requirements as set forth in the CBA. The recommendation to purchase Honda Goldwing Motorcycles was first presented to the Public Safety Council Committee on October 24, 2012.
These motorcycles will be utilized by the Police Department and will provide vital support to public safety, law enforcement and security for the residents of the City of San Antonio and surrounding areas.
ISSUE:
This contract will provide the Police Department with 11 replacement units to the City’s fleet. The replacement of these units is consistent with the City’s Equipment Replacement and Renewal Fund (ERRF) program. These motorcycles are being purchased utilizing a Public Health or Safety exemption from competitive bidding. However, offers were solicited from multiple Honda dealerships.
The life expectancy for these units is 36 months. These units have a three-year unlimited-mileage limited warranty.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
There were no offers received from local vendors for this contract; therefore, the Local Preference Program was not applied.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Police Department’s ability to provide essential services to the residents of San Antonio could be affected. All of the replaced equipment has met or will meet its age or hour requirement cycles for replacement. The replacement date is considered the optimum time for replacement as delaying the acquisition could render the units no longer economically feasible to repair and could impact the department’s ability to provide essential services to the residents of San Antonio.
FISCAL IMPACT:
This ordinance authorizes acceptance of the offer from Kent Powersports to provide 11 replacement police motorcycles for a total cost of $319,252.23 over a two year period. FY 2018 funding for five replacement motorcycles in the amount of $145,114.65 of which $124,429.00 is available from the FY 2018 Equipment Renewal and Replacement fund (ERRF) Budget and $20,685.65 is available through the FY 2018 Police General Fund Budget. Additional motorcycle purchases for replacement in FY 2019 would be subject to the appropriation of funds.
RECOMMENDATION:
Staff recommends the approval of the purchase of 11 replacement motorcycles from Kent Powersports for a total cost of $319,252.23.
This contract was procured on the basis of Public Health or Safety Exemption and a Contracts Disclosure Form is not required.