DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 6
SUBJECT: Contract Award: Tezel Road Improvements
SUMMARY:
An ordinance for the Tezel Road Improvements project, a 2012 Bond-funded project, accepting the lowest responsive qualified bid and awarding a construction contract in the amount of $312,224.00, to Maldonado Nursery & Landscaping, Inc., located in Council District 6.
BACKGROUND INFORMATION:
Project Background
The 2012-2017 General Obligation Bond Program authorized $7,251,000.00 for funding of the Tezel Road Improvement Project. As part of the planned improvements, the project provided widening of Tezel Road to four lanes with curbs, bike lanes and a continuous left-turn lane, to construct drainage improvements and add or replace sidewalks as needed.
Initially as part of the Tezel Road project, a public art component was considered to be placed within the medians along Tezel Road. The design for the public art piece included landscape enhancements to compliment the proposed art; however, after review, redesign for the art piece was requested, which prolonged the completion of the project. It was then determined that the public art would be included as part of the 2017 Bond Tezel Road Facility project; therefore, the public art component was cancelled. The project moved forward with only the median enhancements and advertising for bids opened in July 2017. Unfortunately the sole bidder was deemed as non-responsive for not meeting the Small Business subcontracting goals which resulted in having to re-bid the project with bids opening in November 2017.
This project provides for installation and maintenance of trees, shrubs and grasses within the medians on Tezel Road between Timber Path and Gilbeau Road. Construction is anticipated to begin in February 2018 and estimated to be completed by June 2018.
Previous Council Action
On December 11, 2014 the City Council awarded a construction contract to San Antonio Constructors, Ltd in the amount of $4,396,936.00 for the Tezel Road Project went to Council through ordinance number 2014-12-11-1008.
Procurement of Services
This project was advertised for construction bids in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on TVSA and through TCI. Plans also were available to potential bidders at the office of Thomas Printworks, located at 1223 Arion Parkway #108, San Antonio, TX 78216. Bids were opened on November 7, 2017 and five (5) bids were received. Of these, Maldonado Nursery Co. submitted the lowest responsive qualified bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the new Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set an 11% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African-American Business Enterprise (AABE) subcontracting goal. Maldonado Nursery & Landscaping, Inc. has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process; therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance for the Tezel Road Improvement Project, a 2012 Bond funded project, accepts the lowest responsive bid and awards a construction contract in the amount of $312,224.00, to Maldonado Nursery & Landscaping, Inc.
The project will provide for installation and maintenance of trees, shrubs and grasses within the medians on Tezel Road between Timber Path and Gilbeau Road in Council District 6. Project construction is anticipated to begin in February 2018 and estimated to be completed by June 2018.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $312,224.00 payable to Maldonado Nursery & Landscaping, Inc. Funds are available from the 2012 General Obligation Bond Program for the Tezel Road Improvements project, and included in the FY 2017-2022 Capital Improvement Program.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $312,224.00, to Maldonado Nursery & Landscaping, Inc., for construction of the Tezel Road Median Landscaping Improvements project.