DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Annual Contract for Common Use Passenger Processing System for San Antonio International Airport
SUMMARY:
This ordinance authorizes acceptance of a proposal from AIRINC Incorporated to provide the San Antonio International Airport with a Common Use Passenger Processing System for a total amount of $1,774,502.00 for an initial term of three years, with options to renew the term of the agreement for two additional one-year periods. The annual contract amount is $1,060,535.40 for Year 1 funded by Airport Capital Improvement Funds, $172,510.40 for Year 2, $176,218.40 for Year 3, and if renewed, $180,652.40 for Year 4, and $184,585.40 for Year 5 funded by the Airport Operating and Maintenance Fund subject to Council appropriations as part of the annual budget process.
BACKGROUND INFORMATION:
The San Antonio International Airport requires a Common Use Passenger Processing System (CUPPS) that enables multiple airlines, service providers, or other users to share physical check-in or gate podium positions. The CUPPS will enable sharing of low use gates to support the addition of new air carrier service and maximize the efficient use of existing airport assets. The solution will include a Resource Management System to effectively manage the allocation of gate and counter resources and facilitate dynamic gate assignments.
The City issued a Request for Competitive Sealed Proposal for "Common Use Passenger Processing System" on March 14, 2017. On May 3, 2017, the Aviation Department received three proposals.
The evaluation committee consisted of representatives from the City Manager's Office, Aviation Department, Finance Department, ITSD, and McCarran International Airport. The Finance Department, Purchasing Division facilitated by ensuring compliance with City procurement policies and procedures.
The evaluation of each proposal was based on a total of one hund...
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