DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Indoor LED Lighting Fixtures for the Convention Center Ballroom
SUMMARY:
This ordinance authorizes the award of a contract to Alderom, LLC to provide 312 Eaton Indoor LED Lighting Fixtures, for a total cost of $124,481.76, to the Convention and Sports Facilities Department, with an anticipated CPS Energy Efficiency Rebate of $22,000.00. Funding is available from the FY2018 Community & Visitor Facilities Fund.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of 12 bids to provide 312 Eaton Indoor LED Lighting Fixtures for the ballroom at the Convention Center for a total cost of $124,481.76 for the Convention and Sports Facilities Department. The Lutron Dimming system is an installed wired network that runs throughout the facility controlling the lighting levels in specific spaces for different events. This control is done through dimmers on the walls which are the devices used to adjust the brightness of a light. Dimmers connect to the driver in the lighting fixtures sending the instruction of the required brightness level. In order for the Lutron dimmer to work each fixture must have two drivers.
CSF performed tests in July 2017 on different light fixtures and concluded that only fixtures that contain two drivers are compatible with the existing Lutron Dimming System.
The department is recommending award to Alderom, LLC. Two lower cost bids were received and deemed non-responsive for failing to meet the bid requirement specifying that any fixtures bid must be compatible with the Lutron Dimming System at the Convention Center.
The lighting fixtures currently installed at the Convention Center ballrooms are halogen lighting fixtures. Halogen fixtures are being discontinued and are no longer being manufactured. Therefore, in order to maintain the lighting functionality in the ballroom the...
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