DEPARTMENT: Finance
DEPARTMENT HEAD: Troy
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Annual Contract for Digital Library Access Agreement-San Antonio Public Library
SUMMARY:
This ordinance authorizes a contract with OverDrive, Inc. in an amount up to $2,114,898.00 annually to provide Downloadable Books and Digital Media. Funding for this contract is available through the FY2018 Operating Budget.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is a proposal submitted by OverDrive, Inc. to provide access to downloadable books and digital media including annual maintenance, hosting and support fees as well as contract capacity to expand the service to additional library locations as funds are budgeted by the Library Department in an amount up to $2,114,898.00 annually. OverDrive, Inc. offers more than 1.8 million titles representing 5,000 publishers with titles ranging from best sellers to business and education subjects. All materials provided are suitable for public library customers, including children and teens.
The Library began providing downloadable e-books, e-audio, e-music and streaming videos through OverDrive, Inc. in FY07 with a total of 258 checkouts. In FY16, the volume had increased to approximately 1 million checkouts through this platform. This included 634,000 e-book checkouts with approximately 241,000, or 38%, in Kindle format.
The City issued a Request for Offer (RFO) for "Annual Contract for Digital Library Access - San Antonio Public Library" (RFO, 6100009550) on December 1, 2017, with a submission deadline of December 13, 2017. This contract was procured utilizing an exemption to competitive bidding. OverDrive, Inc. is the only digital library lending provider that offers downloads in the Kindle format. Lack of Kindle accessible format would drastically diminish patrons' access to e-books. OverDrive, Inc. also provides a proprietary browser that is able to cache the content for offline u...
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