DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Workboat & Portable Conveyor System
SUMMARY:
This ordinance authorizes acceptance of a contract with Weedoo Greenboat, Inc. to provide the Parks & Recreation Department with one Weedoo workboat, premium highway trailer and one portable conveyor system for a total cost of $87,450.00. Funding is available from the FY 2018 General Fund.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of one bid response received from Weedoo Greenboat, Inc. to provide one Weedoo workboat, premium highway trailer and one portable conveyor system for a total cost of $87,450.00. The Parks & Recreation Department is recommending award to Weedoo Greenboat, Inc.
This workboat and portable conveyor system will allow the Parks & Recreation Department to automate the maintenance and removal of dense overgrown vegetation within fourteen lakes and ponds. Today, removal of aquatic vegetation in City lakes and ponds is manually performed by Parks & Recreation staff by utilizing small boats or working at the water’s edge with various types of equipment.
ISSUE:
This contract will provide one Weedoo workboat, premium highway trailer and one portable conveyor system to be utilized by the Park Maintenance Water Way Division. This equipment will be used for the removal of overgrowth, vegetation and debris from City Park lakes and ponds. This equipment will allow Parks staff the ability to quickly remove dense overgrowth and vegetation and maintain approximately fourteen lakes and ponds in a clean, attractive and orderly manner.
The Weedoo workboat is equipped with a mounted hi-speed marine boom cutter, a front loader with marine material handling bucket, a removable tubular frame with black canvas cover for shade and weather protection, a marine loader quick-change root rake, and a loader bucket skimmer.
The Weedoo conveyor system is a battery powered portable conveyor system that extracts bags and harvests overgrowth and vegetation. The conveyor system can be used for shore clean-up or mounted on floating barge.
The warranty period shall begin the date the equipment is placed in service. The equipment is covered by the following warranties: three years for the boat deck and hull; two years for the engine and a one year for the trailer, cutter and conveyor system.
Weedoo Greenboat, Inc. will provide one, eight hour day of training at a Parks & Recreation location for operation and maintenance of equipment.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
There were no bids submitted from local bidders for this contract; therefore, the Local Preference Program was not applied.
The Veteran-Owned Small Business Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Parks & Recreation Department would be required to continually maintain the lakes and ponds manually thus affecting the timeliness, cleanliness and appearance of City waterways throughout City Parks.
FISCAL IMPACT:
This ordinance authorizes a purchase of one Weedoo workboat, premium highway trailer and one portable conveyor system for a total cost of $87,450.00. Funding is available from the FY 2018 General Fund.
RECOMMENDATION:
Staff recommends the approval of a contract with Weedoo Greenboat, Inc. for the purchase of a Weedoo workboat, premium highway trailer and portable conveyor system for the Parks & Recreation Department in the amount of $87,450.00.
This contract was procured on the basis of low bid and a Contracts Disclosure Form is not required.