DEPARTMENT: Pre-K 4 SA
DEPARTMENT HEAD: Sarah Baray, Ph.D.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Independent Evaluation Amendment
SUMMARY:
This item includes a briefing and possible Board approval to extend the Westat independent evaluation contract for three years and amend the contract for a total amount not to exceed $2,283,313.
BACKGROUND INFORMATION:
In 2013, Pre-K 4 SA issued a Request for Proposals (RFP) for an independent program evaluation. The Board approved for Pre-K 4 SA to enter into the contract with Westat. The approval authorized Pre-K 4 SA to initiate a contract with an initial five-year term, and one three-year renewal option. In October 2017, the Board approved an amendment to the current contract increasing the total by approximately $157,000 resulting in a total contract value of $1,398,157.
ISSUE:
This contract term includes a three-year option to renew. Pre-K 4 SA is requesting to exercise this option to renew. Additionally, staff have worked with Westat to identify evaluation work to take place during the three remaining years of the contract. The total dollar value of the contract with the amendment will not exceed $885,798. The scope for the remaining three years is as follows.
Option 1 (Years 6 and 7) - Benefit-Cost Analysis
• Purpose: Inform Pre-K 4 SA and the City of San Antonio on the estimated monetized benefits of, or return on the investment in, Pre-K 4 SA.
• Cost:
|
Year 6 |
$41,571 |
|
Year 7 |
$52,075 |
Option 2 (Years 6 - 8) - Open Records Data Request for Longitudinal Analyses
• Purpose: Collect data for all cohorts since the inception of the program to conduct analysis on comparison student data.
• Cost:
|
Year 6 |
$39,608 |
|
Year 7 |
$40,598 |
|
Year 8 |
$41,582 |
Option 3 (Years 6 - 8) - Advisory Group
• Purpose: Advisory panel will continue to offer guidance and advice on analytic decisions as part of evaluation efforts.
• Cost:
|
Year 6 |
$14,838 |
|
Year 7 |
$15,240 |
|
Year 8 |
$15,646 |
Addendum 1 (Year 6) - WolfTrap Evaluation
• Purpose: Investigate the relationship and implementation of 8-week residency of wolf trap in Pre-K 4 SA classrooms, to classroom quality, and to kindergarten readiness outcomes.
• Cost:
Cost Summary for Contract Years 6 - 8
|
Scope of Work |
Year 6 |
Year 7 |
Year 8 |
Total |
|
Core Evaluation |
$199,056 |
$204,223 |
$209,399 |
$612,678 |
|
Option 1 |
$41,571 |
$52,075 |
$ - |
$93,646 |
|
Option 2 |
$39,608 |
$40,598 |
$41,582 |
$121,788 |
|
Option 3 |
$14,838 |
$15,240 |
$15,646 |
$45,724 |
|
Addendum 1 |
$11,962 |
$ - |
$ - |
$11,962 |
|
Total by Year |
$307,035 |
$312,136 |
$266,627 |
$885,798 |
ALTERNATIVES:
If Pre-K 4 SA does not move forward with the contract amendment, the program will work with Westat to identify alternate options for assessment moving forward.
FISCAL IMPACT:
Funds are subject to appropriation during the annual budget process within Pre-K 4 SA’s Operating Fund for FY 2019 through FY 2021 as approved by the Board of Directors.
RECOMMENDATION:
Staff recommends the Board approve for Pre-K 4 SA to extend the Westat independent evaluation contract for three years and amend the contract for a total amount not to exceed $2,283,313.