DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2017-2018 Reconstruction/Reclamation Task Order Contract Package 12
SUMMARY:
An ordinance for the 2017-2018 Reconstruction/Reclamation Task Order Contract Package 12, accepting the lowest responsive bid and awarding a contract to E-Z Bel Construction, LLC in an amount not to exceed $1,736,436.50, of which $56,650.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to existing infrastructure.
BACKGROUND INFORMATION:
City Council approved $99 million in the FY 2018 Budget to complete both in-house and contract street maintenance projects. This was an increase of funding in the amount of $35 million above the $64 million provided the previous two fiscal years for street maintenance. This will provide for approximately an additional 122 miles of street maintenance upon the completion of the FY 2018 Street Maintenance Program.
Transportation & Capital Improvements (TCI) began construction of the FY 2018 Street Maintenance Program utilizing eleven (11) contracts that were awarded on October 19, 2017, November 2, 2017, December 14, 2017 and February 15, 2018. In addition, TCI is also using remaining capacity from previous contracts awarded in FY 2017. TCI will use $87 million of the allocated budget to deliver the street projects using contract forces. Additional contracts are scheduled to be awarded at a later date for the remaining street maintenance program. Table 1 summarizes the contracts awarded to date for this fiscal year.
Table 1.
|
Awarded Contracts |
Amount Awarded |
|
Contracts Awarded as of 2/15/2018 |
$65,742,731.39 |
|
Proposed Contract Package Today |
$1,736,436.50 |
|
Total Contracts Approved To Date |
$67,479,167.89 |
|
Approved Budget |
$87,000,000.00 |
|
Contract Capacity from FY 2017 Contracts |
7,200,000.00 |
|
Remaining Budget with Approved Contract Today |
$12,320,832.11 |
This proposed ordinance authorizes contract capacity in the amount of $1,736,436.50 for the construction of 2017-2018 Reconstruction/Reclamation Task Order Contract Package 12. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program.
Procurement of Services
2017-2018 Reconstruction/Reclamation Task Order Contract Package 12 was advertised for construction bids in January 2018 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA. Bids for 2017-2018 Reconstruction/Reclamation Task Order Contract Package 12 were due on February 20, 2018 with 6 bids received. E-Z Bel Construction, LLC was the lowest responsive bidder.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 17% Minority/Women Business Enterprise (M/WBE) subcontracting goal and 1% African American Business Enterprise (AABE) subcontracting goal for 2017-2018 Reconstruction/Reclamation Task Order Contract Package 12. E-Z Bel Construction, LLC has committed to meeting these goals.
ISSUE:
This ordinance for the 2017-2018 Reconstruction/Reclamation Task Order Contract Package 12, accepts the lowest responsive bid and awards a contract to E-Z Bel Construction, LLC in an amount not to exceed $1,736,436.50, of which $56,650.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects, this task order contact will allow TCI to handle multiple projects that are to be delivered through Infrastructure Management Program (IMP). This Task Order Contract is for reconstruction/reclamation projects that includes, but not limited to, the replacement of a street’s base structure and asphalt surface, curbs, driveways, sidewalk improvements and any other required work for the completion of the IMP reconstruction/reclamation projects located throughout the City. This contract will be utilized for five design-ready projects that will be constructed from May 2018 to March 2019. This contract also may be used for additional projects depending on the final costs for the five identified projects herein.
ALTERNATIVES:
City Council could choose not to award this contract and request staff to re-bid this package; however, re-bidding would delay the delivery of the FY 2018 Street Maintenance Program and would result in a portion of the street maintenance projects not being completed as programmed.
FISCAL IMPACT:
This ordinance authorizes $1,736,436.50, payable to E-Z Bel Construction, LLC of which $56,650.00 will be reimbursed by San Antonio Water System (SAWS). The $1,679,786.50 in IMP funding for these projects may include the General Fund, Advanced Transportation District (ATD) Fund, ROW Penalty Funds, or other funding sources.
Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of this Contract in the amount of $1,736,436.50 to complete the street maintenance projects identified in the FY 2018 Infrastructure Management Program. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program.