DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Aerial Bucket Truck
SUMMARY:
An ordinance accepting the offer from Doggett Freightliner of South Texas, LLC to provide one replacement aerial bucket truck for a total cost of $142,818.62 for the Transportation & Capital Improvements Department. Funding is available from the FY 2018 Equipment Renewal and Replacement Fund Budget (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Doggett Freightliner of South Texas, LLC, utilizing the TXMAS cooperative contract 071-072 to provide one replacement aerial bucket truck for a total cost of $142,818.62, funded from the ERRF.
This contract will provide the Transportation & Capital Improvements Department with one replacement unit to the City’s fleet. This aerial truck will be used to perform traffic signal light repairs throughout the City. Delivery of the new 41’ aerial bucket truck will take approximately 240-360 days. There are currently 28 aerial bucket trucks operating in the City fleet.
ISSUE:
This contract will provide the Transportation & Capital Improvements with one aerial truck for a total cost of $142,818.62. Replacement of this unit is consistent with the City’s Equipment Renewal and Replacement Fund. The department requested this particular aerial truck based upon past operational experience. Historically, the Altec aerial lift bodies have had lower repair costs and increased equipment availability.
These units will be purchased from Doggett Freightliner of South Texas, LLC utilizing the TXMAS cooperative contract number 071-072. This purchase is made in accordance with the State Cooperative program passed on resolution no. 91-39-53 dated 9/12/1991.
The life expectancy of this vehicle is 96 months. The engine is covered by a two year unlimited mileage warranty. The service body is covered by a 1 year parts and labor warranty.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current aerial lift bucket truck has met or will meet its age or mileage requirement cycles before replacement. The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair and could lead to the Transportation and Capital Improvements Department’s inability to provide timely essential services to the residents of San Antonio. The alternative is to continue to use the vehicles currently available and incur increasing maintenance costs, thus compromising the ability to deliver needed services.
FISCAL IMPACT:
An ordinance accepting the offer from Doggett Freightliner of South Texas, LLC to provide one replacement aerial bucket truck for a total cost of $142,818.62 for the Transportation & Capital Improvements Department. Funding is available from the FY 2018 Equipment Renewal and Replacement Fund Budget (ERRF).
RECOMMENDATION:
Staff recommends the approval of the purchase of one replacement aerial truck from Doggett Freightliner of South Texas, LLC for a total cost of $142,818.62.
This contract was procured on the basis of a cooperative purchasing contract and a Contracts Disclosure Form is not required.