City of San Antonio - File #: 18-2373

• File #: 18-2373
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 4/12/2018
• Posting Language: Ordinance approving the purchase of light duty 4x4 trucks from Ancira Motor Company, Lake Country Chevrolet Inc., and Silsbee Ford Inc. for multiple City departments for an estimated total amount of $545,272.17 over a two year period, funded from the Equipment Renewal & Replacement Fund and the Development Services Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
4/12/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Light Duty 4X4 Trucks

SUMMARY:

This ordinance authorizes annual contracts with Ancira Motor Company, Lake Country Chevrolet, and Silsbee Ford to provide the City of San Antonio with light duty 4x4/AWD trucks for an estimated total contract value of $545,272.17 over a two year period. The total FY 2018 purchase is $301,769.32. The initial FY 2018 purchase of light duty 4x4 trucks includes seven replacement and five additional trucks. Funding is available from the FY 2018 Equipment Renewal and Replacement Fund (ERRF) Budget in the amount of $181,939.32 and the FY 2018 Development Services Fund Budget in the amount of $119,830.00. Additional light duty truck purchases would be subject to the appropriation of funds.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of seven competitive bids to provide the Building and Equipment Services Department with an annual contract for the purchase of light duty 4x4/AWD trucks. The estimated total cost of the three proposed contracts is $545,272.17 over a two year period. The light duty 4x4/AWD trucks purchased through these contracts will be utilized by City departments for a variety of tasks that include off road driving for inspections, storm channel maintenance, hauling equipment and transportation of staff to remote locations not easily accessible without the use of a 4x4 or all-wheel drive truck. These trucks shall be used by the Development Services, Fire, and Transportation and Capital Improvements Departments.

The initial term of this contract shall begin upon contract award through May 30, 2019. An additional one-year renewal at the City's option shall also be authorized by this Ordinance. These annual contracts are expected to supply an estimated twelve light duty 4x4/AWD trucks for FY 2018; additional light duty 4x4/AWD truck purch...