DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D. Urrutia
COUNCIL DISTRICTS IMPACTED: Council District 8
SUBJECT:
Task Order for the Denman Estate Park Pond Modifications
SUMMARY:
This ordinance authorizes a task order to a Job Order Contract for the Denman Estate Park pond modifications project located in Council District 8, in the amount of $297,050, payable to Davila Construction Inc. Of the $297,050, $269,018 are included in the FY 2018 General Fund Budget and $28,032 are authorized to be appropriated from the Unified Development Code (UDC) Fees to the Denman pond project.
BACKGROUND INFORMATION:
Denman Estate Park is a 12.5 acre park in Council District 8 that has a walking trail around a manmade pond in a natural setting. In 2010, the City of Gwangju, South Korea, a sister city since 1981, donated and constructed a traditional Korean monument at ponds edge.
In order to reduce the use of potable water as a source for the pond, the department engaged an engineer to develop this modification plan. This project provides for the construction of an earthen peninsula in the pond allowing for a sustainable maintenance plan without adversely impacting the aesthetics or ecological system of this park amenity such as the Bald Cypress trees. Additionally, the earthen peninsula will offer an enhanced perspective of the Korean monument by serving as a viewing area. The scope of work also includes a clay pond liner and capping an existing drainage line. During the construction, Denman Estate Park will remain open and accessible to the public.
This Project was selected to utilize the Job Order Contracting (JOC), an alternative Project delivery method which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method provides the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to specific jobs is based on the contractor’s current workload, overall capacity, and familiarity with a specific facility, expertise in completing specific tasks and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Based on this criteria, Davila Construction Inc. was selected to submit an estimate and project schedule for this Project.
Davila Construction Inc. has committed to 23% M/WBE and 3% AABE subcontractor participation.
ISSUE:
This ordinance authorizes a task order to a Job Order Contract for the Denman Estate Park pond modifications project located in Council District 8, in the amount of $297,050, payable to Davila Construction Inc. Of the $297,050, $269,018 are included in the FY 2018 General Fund Budget and $28,032 are authorized to be appropriated from the Unified Development Code (UDC) Fees to the Denman pond project.
City Council approval is required for projects utilizing Job Order Contracts over $100,000.00.
ALTERNATIVES:
This project could be bid out versus utilizing the Council approved Job Order Contracting delivery method. However, this would significantly extend the timeline to complete the project and be subject to current market pricing and forego current economies of scale.
FISCAL IMPACT:
This is a one-time capital expenditure, in the amount of $297,050, payable to Davila Construction Inc. Of the $297,050, $269,018 are included in the FY 2018 General Fund Budget and $28,032 are authorized to be appropriated from the Unified Development Code (UDC) Fees to the Denman pond project.
RECOMMENDATION:
Staff recommends approval of the task order to a JOC for the Denman Estate Park pond modification project in an amount of $297,050.00, to Davila Construction Inc.
The Contracts Disclosure Form required by the City’s Ethics Ordinance is attached.