City of San Antonio - File #: 18-2386

• File #: 18-2386
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 4/19/2018
• Posting Language: Ordinance approving the following purchases for goods and services for an estimated annual cost of $1,061,000.00: (A) Grande Truck Center for Volvo/Mack/Western Star and medium/heavy duty Ford truck parts; (B) ZW USA, Inc. dba Mutt Mitt for pet waste bags; and (C) Graybar Electric Company for an amendment to the Electrical and Lighting Parts and Supplies contract. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
4/19/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

4/19/2018 Annuals


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contracts, for an estimated annual cost of $1,061,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contracts:


A. Grande Truck Center for Volvo/Mack/Western Star & Medium/Heavy Duty Ford Truck Parts, $325,000.00 annually (1 contract, Solid Waste Management Department)

B. ZW USA, Inc. dba Mutt Mitt for Pet Waste Bags, $36,000.00 annually; $180,000.00 contract term (1 contract, Parks and Recreation Department)

C. Graybar Electric Company for amendment to Electrical and Lighting Parts and Supplies contract, $700,000.00 annually (1 contract, Citywide)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Grande Truck Center for Volvo/Mack/Western Star & Medium/Heavy Duty Ford Truck Parts, $325,000.00 annually, upon award through September 30, 2021, with two, one year renewal options - will provide the Solid Waste Management Department (SWMD) with parts for Heavy Duty Volvo, Mack, Western Star and Medium and Heavy Duty Ford Trucks (E350, F350 and above). This contract will provide parts for in-house repairs only. These parts are primarily utilized on Solid Waste Management Department's refuse collection trucks.

B. ZW USA, Inc. dba Mutt Mitt for Pet Waste Bags, $36,000.00 annually; $180,000.00 contr...