City of San Antonio - File #: 18-2523

• File #: 18-2523
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 4/19/2018
• Posting Language: Ordinance approving the purchase of 49 tractor trucks, 37 brush trailers, and 4 mulch trailers from Santex Truck Center for a total cost of $7,344,359.00 over a two year period, funded from the Equipment Renewal & Replacement Fund and a Municipal Lease Program. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
4/19/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Purchase of Brush Tractor Trucks and Trailers


SUMMARY:

This ordinance authorizes the acceptance of a contract with Santex Truck Centers to provide forty-five (45) replacement tractor trucks, thirty-seven (37) replacement brush trailers, four (4) additional tractor trucks, and four (4) additional mulch trailers for a total contract value of $7,344,359.00 over a two year period.

Funding for the four (4) additional tractor trucks and four (4) additional mulch trailers in the amount of $653,424.00 will be paid through a Tax-Exempt Lease Purchase Agreement, or other financial obligations, contingent on the execution of a lease program schedule or other issuance approved by subsequent Ordinance.

The FY 2018 funding for twenty-one (21) replacement tractor trailers and thirteen (13) brush trailers in the amount of $2,831,663.00 is available from the FY 2018 Equipment Renewal and Replacement Fund (ERRF) budget. Additional purchases from this contract would be subject to the appropriation of subsequent annual funding.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of six bids to provide Solid Waste Management Department (SWMD) with forty-five (45) replacement tractor trucks, thirty-seven (37) replacement brush trailers, four (4) additional tractor trucks, and four (4) additional mulch trailers for a total contract value of $7,344,359.00 over a two year period.

This contract will provide SWMD with replacements for twenty-one (21) tractor trailers and thirteen (13) brush trailers in FY 2018. Funding for this purchase is available from the ERRF in the amount of $2,831,663.00. This contract will also provide SWMD with four (4) tractor trucks and four (4) mulch trailers in FY 2018 that are additional units to the City's fleet. Funding for this purchase will be through a Tax-Exempt Lease Purchase Agreement...