DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 8
SUBJECT:
Contract Award: (Design-Build) Prue Road - Babcock Road to Laureate Drive
SUMMARY:
An ordinance authorizing the negotiation and execution of a Design-Build Services Agreement in an amount not-to-exceed $31,700,000.00, of which funds in the amount not to exceed $5,000,000.00 will be reimbursed by San Antonio Water System (SAWS) and $2,800,000.00 will be reimbursed by CPS Energy, for the design and construction of the Prue Road - Babcock Road to Laureate Drive Project, a 2017-2022 General Obligation Bond-funded project located in Council District 8
BACKGROUND INFORMATION:
This project provides for the reconstruction and widening of Prue Road from Babcock Road to Laureate Drive with curbs, sidewalks, driveway approaches, traffic signals, and drainage improvements. Specific Design-Build services include, but are not limited to, design, environmental permitting, right-of-way acquisition, design and construction of joint-utility relocation and adjustments, public outreach and information services, and procurement for construction and inspections.
As required by state law, a two-part solicitation process was used to select a Design-Build firm to complete design and construction services for the Prue Road- Babcock Road to Laureate Drive Project. A Request for Qualifications (RFQ), the first phase of the two-phase solicitation process, was released on December 1, 2017. The RFQ was advertised in the San Antonio Hart Beat, the Texas Electronic State Business Daily and posted on the City’s website. Responses were due on January 12, 2018. Three firms responded to the RFQ and submitted their Statement of Qualifications (SOQs), and all were deemed responsive. A selection committee made up of staff from the City’s Transportation & Capital Improvements Department, City Manager’s Office, San Antonio Water System, and CPS Energy evaluated and ranked the SOQs.
Based on the evaluation process, three respondents were short-listed and asked to submit responses to Request for Proposals (RFP) by February 23, 2018. The same selection committee evaluated and scored the interview and the proposals of the shortlisted firms. Scoring was based on the published evaluation criteria which included proposed design plan, proposed construction plan, context sensitive design, overall evaluation of firm/team and the ability to provide required services, and proposed fees for general conditions/overhead and profit. Based on the evaluations and rankings made in the selection process, staff recommends J.D. Abrams, L.P be awarded the Design-Build contract for this project.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. J.D. Abrams, L.P has committed to satisfying the 22% Minority/Women-Owned Business Enterprise (M/WBE) subcontracting goal and the 2% African American Business Enterprise (AABE) subcontracting goal. J.D. Abrams, L.P. has also committed to meeting the mentorship requirement as part of this contract
This contract was developed utilizing a formal request for qualifications and proposal process; therefore, as required by the Ethics Ordinance, a Discretionary Contracts Disclosure Form is included herein as an attachment.
ISSUE:
This ordinance authorizes the negotiation and execution of a Design-Build Services Agreement in an amount not-to-exceed $31,700,000.00, of which funds in the amount not to exceed $5,000,000.00 will be reimbursed by San Antonio Water System (SAWS) and $2,800,000.00 will be reimbursed by CPS Energy, for the design and construction of the Prue Road from Babcock Road to Laureate Drive Project, a 2017-2022 General Obligation Bond-funded project located in Council District 8.
The Prue Road 2017 Bond Program project is a continuation of previously approved Local Agency Managed, 2007 and 2012 Bond Program projects which have provided various street, drainage and pedestrian improvements. This contract will provide for the design, reconstruction and widening of Prue Road from Babcock Road to Laureate Drive to include curbs, sidewalks, bike lanes, driveway approaches, traffic signals, and drainage improvements. Project design is anticipated to begin in June 2018 with Project construction expected to begin February 2019 and estimated to be complete by June 2021. Once completed, the project will provide enhanced connectivity and improvements for over a total of 4 miles of Prue Road from Bandera to Huebner.
The Design-Build services include, but are not limited to, design, environmental permitting, right-of-way acquisition, design and construction of joint-utility relocation and adjustments, public outreach and information services, and procurement for construction. In addition, services include constructing the improvements to Prue Road from Babcock Road to Laureate Drive and any procurements, resolving accordingly any right of way encroachments and quality control inspections required for construction.
ALTERNATIVES:
As an alternative, City Council could choose not to execute this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project and funding.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in an amount not-to-exceed $31,700,000.00, payable to J.D. Abrams, L.P. Of this amount, $5,000,000.00 will be reimbursed by SAWS and $2,800,000.00 will be reimbursed by CPS. Funds are available from 2017-2022 General Obligation Bonds and are included in the FY 2018 - 2023 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing the negotiation and execution of a Design-Build Services Agreement in the amount not-to-exceed $31,700,000.00, payable to J.D. Abrams, L.P.