DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Contract Award: On-Call Facility Programming Services
SUMMARY:
An ordinance authorizing the execution of three On-Call Facility Programming Services Agreements with VisSpiro Strategies, Facility Programming and Consulting, and WestEast Design Group, LLC, each in the amount not to exceed $300,000.00 per year per firm with two one-year renewal options, to provide as needed programming and master planning consulting services for City-owned facilities and improvements, construction projects and planning projects located City wide.
BACKGROUND INFORMATION:
Currently, the Transportation & Capital Improvements Department (TCI) contracts with two consultants to provide on-call facility programming services for the city. The current consultants are Douglas Architects, Inc., and Facility Programming and Consulting. These consultants are used on an as-needed basis for City projects, in connection with City capital improvements and transportation related projects. The contracts with these firms expired in March 2018. Given the large number of future construction projects that are planned, these agreements will allow the City to utilize the services of the consultants at the City's discretion.
Procurement of Services
A Request for Qualifications (RFQ) was released in January 22, 2017. This RFQ was advertised in the San Antonio Hart Beat, on the City's website and the Texas Electronic State Business Daily in January 2018. Responses were due on February 21, 2018. Three bids were received for the RFQ. A selection committee, consisting of representatives from TCI evaluated, scored and ranked the submissions. Scoring was based on the published evaluation criteria, which included Experience and Qualifications of Prime Firm, Project Management Plan, Team's Experience with San Antonio Region issues, past experience with City of San Ant...
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