DEPARTMENT: Transportation & Capital Improvements (TCI)
DEPARTMENT HEAD: Mike Frisbie, P.E
COUNCIL DISTRICTS IMPACTED: 1, 2, 3, 4, 5, 6, 7 & 9
SUBJECT:
2017 Bond Program Pedestrian Mobility & Streets Task Order Contract Packages 2 and 5.
SUMMARY:
Consideration of the following ordinances related to the Pedestrian Mobility & Streets, 2017 - 2022 Bond Program Projects, to be located in Districts 1, 2, 3, 4, 5, 6, 7, and 9:
A. Ordinance for the Pedestrian Mobility & Streets Task Order Contract Package 2 accepting the lowest responsive bid and awarding a task order contract to San Antonio Concepts Construction, LLC in the amount not-to-exceed $2,392,929.23, of which $96,406.00 will be reimbursed by San Antonio Water System (SAWS) and $2,000.00 will be reimbursed by CPS Energy for necessary adjustments to its existing infrastructure.
B. Ordinance for the Pedestrian Mobility & Streets Task Order Contract Package 5 accepting the lowest responsive bid and awarding a task order contract to Pinnacle Concrete Construction, LLC in the amount not-to-exceed $2,256,948.00, of which $167,400.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
BACKGROUND INFORMATION:
On May 6, 2017, voters approved the 2017-2022 Bond Program, which authorized $48 million for Pedestrian Mobility & Street improvement projects in Districts 1, 2, 3, 4, 5, 6, 7, and 9. These contracts will be utilized to complete sidewalks to accomplish the project scope. Projects are being identified and selected through coordination with TCI staff and respective Council District office.
These contracts were advertised in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA on:
|
Package |
Advertised |
Due |
|
2 |
February 2018 |
February 2018 |
|
5 |
March 2018 |
March 2018 |
Previous Council Actions
The following table illustrates the Pedestrian Mobility & Street packages that have been awarded since the 2017 Bond approval.
|
Item |
Amount |
|
Pedestrian Mobility & Streets Task Order Contract Package 1 |
$ 2,363,777.50 |
|
Total Pedestrian Mobility & Streets Awarded |
$ 2,363,777.50 |
Procurement of Services
These contracts will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women owned business participation on the contract. The Goal Setting Committee set a Minority/Women Business Enterprise (M/WBE) subcontracting goal of 24% and an African-American Business Enterprise (AABE) subcontracting goal of 2% for both contracts. San Antonio Concepts Construction, LLC and Pinnacle Concrete Construction, LLC have agreed to meet the subcontracting goals.
ISSUE:
Consideration of the following ordinances related to the Pedestrian Mobility & Streets, 2017 - 2022 Bond Program Projects:
A. This ordinance for the 2017 Bond Program Pedestrian Mobility & Streets Task Order Contract Package 2, authorizes the acceptance of the lowest responsive bid and awards a task order contract to San Antonio Concepts Construction, LLC in the amount not-to-exceed $2,392,929.23, of which $96,406.00 will be reimbursed by San Antonio Water System (SAWS) and $2,000.00 will be reimbursed by CPS Energy for necessary adjustments to its existing infrastructure.
B. This ordinance for the 2017 Bond Program Pedestrian Mobility & Streets Task Order Contract Package 5, authorizes the acceptance of the lowest responsive bid and awards a task order contract to Pinnacle Concrete Construction, LLC in the amount not-to-exceed $2,256,948.00, of which $167,400.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and completion of 2017 Bond Pedestrian Mobility and Streets Projects, this task order contract will allow TCI to handle multiple pedestrian mobility projects that are to be delivered through 2017 Bond Program. This Task Order Contract is for the construction of sidewalks and other required work for the completion of pedestrian mobility and street projects located in Districts 1, 2, 3, 4, 5, 6, 7 and 9. These contracts will be utilized for projects identified and selected through coordination with TCI staff and respective Council District office.
ALTERNATIVES:
As an alternative, City Council could choose not to award these contracts and request staff to re-bid these packages; however, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the 2017 Bond Pedestrian Mobility & Street improvement projects in Districts 1, 2, 3, 4, 5, 6, 7, and 9.
FISCAL IMPACT:
A. This is a one-time capital improvement expenditure in the amount of $2,392,929.23 authorized payable to San Antonio Concepts Construction, LLC; of which $96,406.00 will be reimbursed by San Antonio Water System (SAWS) and $2,000.00 will be reimbursed by CPS Energy for necessary adjustments to its existing infrastructure. Adjustments will be reimbursed to the City by SAWS and/or CPS as projects are identified.
B. This is a one-time capital improvement expenditure in the amount of $2,256,948.00 authorized payable to Pinnacle Concrete Construction, LLC; of which $167,400.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure. Adjustments will be reimbursed to the City by SAWS and/or CPS as projects are identified.
Funds are available from the 2017-2022 General Obligation Bond Program and are included in the 2018-2023 Capital Improvement Program Budget. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
RECOMMENDATION:
Staff recommends approval of the ordinances related to the 2017 Bond Program Pedestrian Mobility & Streets Task Order Packages 2 and 5; awarding Task Order Contract Package 2 to San Antonio Concepts Construction, LLC in an amount not-to-exceed $2,392,929.23 and Package 5 to Pinnacle Concrete Construction, LLC in an amount not-to-exceed $2,256,948.00.