CITY OF SAN ANTONIO
FINANCE DEPARTMENT
Interdepartmental Correspondence
TO: Sheryl Sculley, City Manager
FROM: Troy Elliott, CPA, Deputy Chief Financial Officer, Finance Department
Kevin Barthold, City Auditor
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Norbert Dziuk, Procurement Operations Lead; John Jacks, Director, Center City Development and Operations; Patricia Muzquiz Cantor, Interim Director, Convention & Sports Facilities; Mike Frisbie, P.E., TCI Director/City Engineer
SUBJECT: Consideration of Completed High Profile Solicitations
DATE: May 24, 2018
The following high profile projects have completed the solicitation process. These items are presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
Annual Contract for Custodial Services for La Villita, Market Square, Centro de Artes Bldg., Centro Information Center, Downtown Lavatory, San Antonio Garden Center and Brush Recycling Centers - Department issued a Request for Competitive Sealed Proposals (RFCSP) to provide CCDO, SWMD and Parks with a contractor to provide custodial services at La Villita, Market Square, Centro de Artes, Centro Information Center, Downtown Lavatory, San Antonio Garden Center and Brush Recycling Centers.
§ Solicitation Type: RFCSP
§ Number of Respondents: 9
o 4 Respondents non-responsive (Failure to meet subcontracting requirement and submit price schedule)
§ Contract Value: $3.2 million total
§ Number of Contracts Awarded: 1 Contract
§ Term of Contract: 3 years with option to renew for 2 additional, 1-year periods
§ Council Consideration: June 21, 2018
§ Evaluation Criteria:
o Experience, Background, Qualifications - 30 points
o Proposed Plan - 30 points
o Price - 20 points
o ESBE Prime Contract Program - 10 points
o M/WBE Prime Contract Program - 10 points
§ SBEDA Subcontracting Requirements: M/WBE 32% and AABE 5%
§ Local Preference Program: Not Applicable
§ Veteran Owned Small Business Preference Program: Not Applicable
§ Voting Committee Members:
o Lori Houston, Assistant City Manager, City of San Antonio
o Veronica Garcia, Interim Assistant Director, Center City Development and Operations Department
o Aurora Perkins, Facilities Administrator, Center City Development and Operations Department
o Ron Griego, Facilities Administrator, Building and Equipment Services Department
o Jackie Mendez, Contract Manager, Parks and Recreation Department
Due diligence conducted for the respondents to the above solicitations included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling these items for full City Council consideration.