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File #: 18-2641   
Type: Misc - Professional Services Agreements
In control: City Council A Session
On agenda: 5/31/2018
Posting Language: An Ordinance approving On-Call Program Management Services contracts with FM CM Group, Inc., Civil Engineering Consultants, and 6S Engineering, Inc. each in an amount not to exceed $750,000.00 per year for as needed On-Call Construction Inspection Services for the City's Street Maintenance Program. [Peter Zanoni, Deputy City Manager; Mike Frisbie, Director, Transportation & Capital Improvements]
Attachments: 1. Fiscal Impact Form, 2. 6-S Contract Disclosure Form, 3. CEC Contract Disclosure Form, 4. Foster Contract Disclosure Form, 5. Scoring Matrix, 6. Draft Ordinance, 7. 6S Engineering Contract - partially executed, 8. Civil Engineering Consultants Contract - draft, 9. Foster CM Group Contract - partially executed, 10. Ordinance 2018-05-31-0404, 11. Ordinance 2018-05-31-0404 Part 1, 12. Ordinance 2018-05-31-0404 Part 2, 13. Ordinance 2018-05-31-0404 Part 3, 14. Ordinance 2018-05-31-0404 Part 4, 15. Ordinance 2018-05-31-0404 Part 5, 16. Ordinance 2018-05-31-0404 Part 6, 17. Ordinance 2018-05-31-0404 Part 7, 18. Staff Presentation
DEPARTMENT: Transportation & Capital Improvements


DEPARTMENT HEAD: Mike Frisbie, P.E.


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Program Management Services for the Street Maintenance & Capital Improvement Programs


SUMMARY:

An ordinance authorizing the execution of three On-Call Program Management Services with Foster CM Group, Inc., Civil Engineering Consultants., and 6S Engineering, Inc., each in the amount of not to exceed $750,000 per year for a term of one year, with one additional one-year option to provide as needed on-call engineering & inspection services for the City's Street Maintenance & Capital Improvement Programs.


BACKGROUND INFORMATION:

Project Background

City Council approved $99 million in the FY 2018 Budget to complete both in-house and contract street maintenance projects. This was an increase of funding in the amount of $35 million above the $64 million provided the previous two fiscal years for street maintenance. In addition, on May 6, 2017, voters approved the $850 million 2017-2022 Bond Program.

These contracts will provide staff augmentation that will provide construction engineering and inspection services to successfully deliver the street maintenance and potentially some bond projects. TCI continues to improve efficiency and this capacity ensures that staff has the ability to advance capital improvement projects without delay.

Procurement of Services
A Request for Qualifications (RFQ) was released on December 18, 2017. This RFQ was advertised on the City's website and the Texas Electronic State Business Daily and through TCI on December 18, 2017. Responses were due on January 23, 2018. Nine submittals were received for the RFQ. A selection committee, consisting of representatives from TCI evaluated, scored and ranked the submissions of the firms. Scoring was based on the published evaluation criteria, which included evaluation of background, experience and qualifications of Prime Firm, project management ...

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