City of San Antonio - File #: 18-3418

• File #: 18-3418
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 6/14/2018
• Posting Language: Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $828,500.00: (A) Shelton Presort for automated and non-automated presort and basic flat mail services; (B) The Brandt Companies, LLC for Henry B. Gonzalez Convention Center boiler maintenance; (C) Jones Holt Enterprise dba San Antonio Foam Fabricators for foam contoured head blocks; (D) Cengage Learning, Inc. for Gale online subscriptions; and (E) Municipal Emergency Services, Inc. for barrier hoods and gloves. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
6/14/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

6/14/2018 Annuals


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contracts, for an estimated annual cost of $828,500.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contracts:

A. Shelton Presort for Automated & Non-Automated Presort & Basic Flat Mail Service, $27,000.00 annually; $135,000.00 contract period (1 contract, Finance Department)

B. The Brandt Companies, LLC. for Henry B. Gonzalez Convention Center Boiler Maintenance, $85,000.00 annually (1 contract, Convention and Sports Facilities)

C. Jones Holt Enterprise dba San Antonio Foam Fabricators for Foam Contoured Head Blocks, $38,000.00 annually; $190,000.00 total contract value (1 contract, San Antonio Fire Department)

D. Cengage Learning for Gale Online Subscriptions, $117,000.00 initial term; $200,000.00 total contract value (1 contract, San Antonio Public Library)

E. Municipal Emergency Services, Inc. for Barrier Hoods & Gloves, $561,500.00 year one; $804,000.00 total contract value (1 contract, San Antonio Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Shelton Presort for Automated & Non-Automated Presort & Basic Flat Mail Service, $27,000.00 annually; $135,000.00 contract period, upon award through March 31, 2021 with two, one year renewal options - will provide automated a...