DEPARTMENT: Human Resources
DEPARTMENT HEAD: Lori Steward
COUNCIL DISTRICTS IMPACTED: City-wide
SUBJECT:
Communication Services for City of San Antonio Employee Benefit Programs
SUMMARY:
This ordinance authorizes the City Manager or her designee to execute a contract with GuideSpark, Inc to provide innovative communication methods to educate benefit-eligible civilian and uniformed Police employees regarding the City's benefit plans in order to assist employees in making the appropriate benefit plan choice for themselves and their covered dependents. The term of the contract is three (3) years beginning July 1, 2018 and ending June 30, 2021, with the option to renew for two additional one year periods. The contract cost is $50,000 annually plus a one-time $4,000 setup expense, for a total amount of $254,000 with future year funding subject to and contingent upon funding by City Council.
BACKGROUND INFORMATION:
In January 2018, staff initiated a process to solicit proposals for a firm to provide innovative ideas to communicate and educate benefit eligible civilian and uniformed Police employees about the City's benefit plans.
A Request for Proposal (RFP) was issued on February 9, 2018, seeking proposals from qualified firms in response to the scope outlined within the RFP.
The RFP deadline was March 9, 2018 and the City received seven responsive proposals. An initial Evaluation was conducted on April 18, 2018 and four firms were selected for interviews. Interviews and Evaluation were conducted on May 11 and May 16, 2018. The evaluation committee members included:
* Lori Steward, Human Resources Director, City of San Antonio
* Wanda Heard, Human Resources Assistant Director, City of San Antonio
* Jim Thomas, Human Resources Employee Benefits Administrator, City of San Antonio
* Karen Kuppers-Alvizo, Employee Management Committee Representative, City of San Antonio
The evaluation of each proposal was based on a total of 100 points: (25) twenty f...
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