City of San Antonio - File #: 18-3458

• File #: 18-3458
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 6/21/2018
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $720,000.00: (A) Hays City Corporation and Hampel Oil Distributors, Inc. for engine oil lubricants; (B) Southwest Public Safety for installs, removals, and repairs of equipment for Police motorcycles; (C) Four Winds Interactive, LLC for Four Winds software maintenance and support for Convention and Sports Facilities; and (D) KFT Fire Trainer, LLC for maintenance and support services of the Structural Fire Trainer T2000 training simulator. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
6/21/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

6/21/2018 Annuals


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contracts, for an estimated annual cost of $720,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contracts:

A. Hays City Corp., dba Tex-Con Oil Co. and Hampel Oil Distributors, Inc. for Engine Oil Lubricants, $623,000.00 annually (2 contracts, Citywide)

B. Southwest Public Safety for Installs, Removals, and Repairs of Equipment for Police Motorcycles, $41,000.00 annually; $164,000.00 total contract value (1 contract, San Antonio Police Department)

C. Four Winds Interactive, LLC for Four Winds M&S for Convention and Sports Facilities, $33,000.00 annually; $165,000.00 contract period (1 contract, Convention and Sports Facilities)

D. KFT Fire Trainer, LLC for Structural Fire Trainer T2000 Maintenance & Support Services, $23,000.00 annually; $115,000.00 contract period (1 contract, San Antonio Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Hays City Corp., dba Tex-Con Oil Co. and Hampel Oil Distributors, Inc. for Engine Oil Lubricants, $623,000.00 annually, upon award through September 30, 2021 with two, one year renewal options - will provide the purchase and delivery of engine oil lubricants for use by various City departments to support a fleet of approximately 1,500 vehi...