DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D. Urrutia
COUNCIL DISTRICTS IMPACTED: Council District 8
SUBJECT:
Construction Contract for the Leon Creek Trailhead Parking at Prue Road
SUMMARY:
This ordinance accepts the lowest qualified bid and awards a construction contract to Pronto Sandblasting & Coating & Oil Field Services Co. Inc., authorizes payment in the amount of $767,336.00 from 2015 Sales Tax Venue Funds and the Tree Canopy Preservation and Mitigation Funds to perform construction work in connection with the Leon Creek Trailhead Parking at Prue Road project located in Council District 8.
BACKGROUND INFORMATION:
This ordinance authorizes a construction contract with Pronto Sandblasting & Coating & Oil Field Services Co. Inc. for the Leon Creek Trailhead Parking at Prue Road project. Design work was performed by Terra Design Group. The Leon Creek Trailhead Parking at Prue Road project consists of a new trailhead parking area and trail connection to the Leon Creek Greenway trail. The trail connection will be 8 feet wide, 675-foot long, and built with concrete. The trailhead will include pervious parking for 29 vehicles, tree plantings, and trailhead amenities such as signage and minor landscaping.
The proposed projects are part of a growing network of interconnected hike and bike trails now known as the Howard W. Peak Greenway Trails system, which is funded through sales tax initiatives approved by voters in 2000, 2005, 2010, and 2015. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage and associated amenities for use by San Antonio residents and visitors.
The Request for Low Qualified Bids was advertised the third and fourth weeks of April and the first week of May 2018 in the Hart Beat, the Texas Electronic State Business Daily, the City’s website, and announced on the City’s public access station TVSA. Six (6) bids were received. After reviewing the bidders’ qualifications and conducting interviews, Pronto Sandblasting & Coating & Oil Field Services Co. Inc. was selected with the lowest qualified bid of $767,336.00. A standard construction contract will be executed and a summary of the bids is shown on Exhibit 1. Pronto Sandblasting & Coating & Oil Field Services Co. Inc. currently has two annual contracts with the City of San Antonio. It is anticipated that construction will begin in July 2018 and will be completed in FY 2019.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. Pronto Sandblasting & Coating & Oil Field Services Co. is a small minority-owned firm that will be self-performing the 21% Minority and/ or Women-Owned Business Enterprise (M/WBE) subcontracting goal and has committed to satisfying the 2% African American Business Enterprise (AABE) subcontracting goal.
ISSUE:
This ordinance accepts the lowest qualified bid and awards a construction contract to Pronto Sandblasting & Coating & Oil Field Services Co. Inc. in the amount of $767,336.00, and reallocates funds in the 2015 Sales Tax Venue funds and the Tree Canopy Preservation and Mitigation Funds.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract. However, re-bidding these projects is not recommended as this would not guarantee lower bids and would delay the start of construction for this project.
FISCAL IMPACT:
This ordinance authorizes a one-time capital improvement expenditure in the amount of $767,336.00 payable to Pronto Sandblasting & Coating & Oil Field Services Co. Inc. for the Leon Creek Trailhead Parking at Prue Road project located in Council District 8. Funding of $657,136.00 is available from 2015 Sales Tax Venue funds and $110,200.00 from Tree Canopy Preservation and Mitigation Funds.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest qualified bid and awarding a construction contract to Pronto Sandblasting & Coating & Oil Field Services Co. Inc. in the amount of $767,336.00. This construction contract was developed utilizing the formal competitive bid process; therefore, a Contracts Disclosure Form is not required.