DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D.Urrutia
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Construction Contract for Installation of Howard W. Peak Vehicular Wayfinding Signage
SUMMARY:
This ordinance accepts the lowest qualified bid, awards a construction contract to Garren Construction, and authorizes payment in the amount of $151,166.67 from 2015 Sales Tax Venue funds to install Howard W. Peak Vehicular Wayfinding Signs, and is included in the FY 2018-2023 Capital Improvement Program.
BACKGROUND INFORMATION:
A Vehicular Wayfinding Sign project is proposed to enhance the growing network of interconnected hike and bike trails now known as the Howard W. Peak Greenway Trails system, which is funded through sales tax initiatives approved by voters in 2000, 2005, 2010, and 2015. This newly added vehicular wayfinding signage will direct trail visitors to parking access locations from adjacent streets and intersections. There will be approximately 176 wayfinding signs at 72 locations along the Leon, Salado, and Medina River Greenway trails. These improvements will become unique additions to the municipal park system’s creekways program for hiking, biking, and other recreational uses. The design work was performed by Terra Design Group.
The Request for Low Qualified Bids was advertised the third and fourth weeks of March and the first week of April 2018 in the Hart Beat, the Texas Electronic State Business Daily, the City’s website, and announced on the City’s public access station TVSA. Four (4) bids were received. After reviewing the bidders’ qualifications and conducting interviews, Garren Construction was selected with the lowest qualified bid of $151,166.67. The lowest bid was deemed non-responsive due to an incomplete bid package. A standard construction contract will be executed and a summary of the bids is shown on Exhibit 1. Garren Construction has not previously performed City of San Antonio projects; however, the company has extensive experience performing similar work. It is anticipated that construction will begin in July 2018 and will be completed in the second quarter of FY 2019.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. Garren Construction is a small, minority, women-owned firm that will be self-performing the 9% Minority and/or Women-Owned Business Enterprise (M/WBE) subcontracting goal.
ISSUE:
This ordinance accepts the lowest qualified bid and awards a construction contract to Garren Construction in the amount of $151,166.67 from the 2015 Sales Tax Venue Project.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract. However, re-bidding these projects is not recommended as this would not guarantee lower bids and would delay the start of construction for this project.
FISCAL IMPACT:
This ordinance authorizes a one-time capital improvement expenditure in the amount of $151,166.67 payable to Garren Construction to perform construction for the Howard W. Peak Vehicular Wayfinding Signs project. Funding for the Howard W. Peak Vehicular Wayfinding Signs Installation project is available through the 2015 Sales Tax Venue Project and included in the FY 2018-2023 Capital Improvement Program. Funding for operation and maintenance of the city-wide greenway trail system is submitted annually as part of the General Fund budget process as trail miles are completed.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest qualified bid and award a construction contract to Garren Construction in the amount of $151,166.67. This construction contract was developed utilizing the formal competitive bid process; therefore, a Discretionary Contracts Disclosure Form is not required.