City of San Antonio - File #: 18-3823

• File #: 18-3823
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 6/21/2018
• Posting Language: Ordinance approving a contract with Thingtech, Inc. to purchase, install and maintain vehicle based GPS units for 288 vehicles with the capacity to scale for future departmental needs for a total contract value of $296,352.00, funded from FY 2018 operating budgets. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
6/21/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Telematics/Vehicle Based GPS Solution


SUMMARY:

This ordinance authorizes a 3-year contract with Thingtech, Inc. to provide for the purchase, installation and maintenance of vehicle-based Global Positioning System (GPS) units for a quantity of 288 vehicles for a total cost of $296,352.00. Funding for this contract is available through the FY 2018 Development Services and Facilities Services Fund Budgets. Future funding for this contract is subject to appropriation as part of the annual budget process.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the proposal from Thingtech, Inc. to provide for the purchase, installation and maintenance of vehicle based GPS units for a quantity of 288 vehicles. Contract expenditures in the amount of $257,250.00 will be allocated to the Development Services Fund and $39,102.00 to the Facilities Services Fund for a total contract cost of $296,352.00. Of the $296,352.00, $205,602 will fund the 3-year subscription, and $90,750 will fund the purchase of the hardware.

The initial pilot period (Phase I) shall begin upon approval of the contract by City Council and will consist of installing GPS units on 125 Development Services vehicles and 38 Building Equipment Services vehicles along with system implementation. Phase II will consist of installing GPS units on the remaining 125 vehicles from the Development Services Department and will commence after a successful implementation of Phase I.

The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Telematics/Vehicle Based GPS Solution" (RFCSP 6100010048) on March 14, 2018, with a submission deadline of April 6, 2018. Six proposals were received and all were deemed responsive. Thingtech, Inc. was selected based on the City's standard RFCSP Evaluation process. The evaluation team consisted of representatives from the Devel...