DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council Districts 4, 8, and 10
SUBJECT: Traffic Signal Intersection Improvements
SUMMARY:
An ordinance authorizing a construction contract for the FY 2018 Traffic Signal Installation Package A, a FY 2018 General Fund funded project, in the amount of $711,414.60 and authorizing payment to E-Z Bel Construction, LLC, to construct three traffic signals, located in Council Districts 4, 8, and 10.
BACKGROUND INFORMATION:
Traffic signals improve the efficiency and safety of vehicular and pedestrian traffic at an intersection and provide for the orderly movement of vehicles, bicyclists, and pedestrians. New traffic signal projects also include construction of sidewalks and curb ramps when necessary ensuring pedestrian signals are accessible to all users of the transportation system. In general, the following metrics are reviewed when determining if a signal is an appropriate traffic control device:
• Traffic volumes approaching the intersection
• Crash history and contributing factors
• Land use characteristics such school crossings
• Proximity of nearby signals
• Approach speeds and sight distance
• Intersection configuration and design
If the signal is warranted and recommended for installation based on the above mentioned metrics, funds will be requested through the annual capital project budget process. Typically, the installation of a traffic signal takes approximately 18-months to complete the survey, design, environmental review, utility coordination and relocation, bidding, and construction. Traffic signals are also sometimes installed as part of new development.
Procurement of Services
This project was advertised for construction bids on April 18, 2018 in the San Antonio Hart Beat, the City of San Antonio Bidding and Contracting Opportunities website, Texas Electronic State Business Daily, and on TVSA, The City's Government access channel. Bids for this project were opened on May 15, 2018. Of these, E-Z Bel Construction, LLC submitted the lowest responsive bid.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 10% Minority/Women Business Enterprise (M/WBE) subcontracting goal and E-Z Bel Construction, LLC has committed to meeting this subcontracting goal.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance for the FY 2018 Traffic Signal Installation Package A accepts the lowest responsive bid and awarding a construction contract in the amount of $711,414.60 to E-Z Bel Construction, LLC for new traffic signals at the following three intersections:
• S. Zarzamora Street and W. Villaret Boulevard (Council District 4)
• Prue Road and Old Prue Road (Council District 8)
• Judson Road and Villa Camino (Council District 10)
In FY 2018, there were 8 new traffic signals warranted, two are being built as part of other capital projects, leaving 6 traffic signals to be built as stand-alone projects. These 6 traffic signal projects are split into multiple packages for bidding purposes.
Since the beginning of FY 2018, TCI has completed the survey, design, environmental review, and utility coordination. Relocation of conflicting utilities is currently on-going. The bidding and traffic signal construction schedule is designed to allow the utilities to be cleared prior to starting to construction to prevent delays. Construction for the FY 2018 Traffic Signal Installation Package A is anticipated to begin in October 2018 and is estimated for completion by March 2019. During construction the contractor will utilize daily lane closures when necessary and police officers to assist with traffic control during the hours that the new signals are being constructed.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project and funding.
FISCAL IMPACT:
This is one-time capital improvement expenditure in the amount of $711,414.60 payable to E-Z Bel Construction, LLC. Funds are available from General Fund and are included in FY 2018 Infrastructure Management Program (IMP) Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance, accepting the lowest responsive bid and awarding a construction contract in the amount of $711,414.60 payable to E-Z Bel Construction, LLC for construction of new traffic signals at three intersections.