DEPARTMENT: Building and Equipment Services
DEPARTMENT HEAD: Jorge A. Perez
COUNCIL DISTRICTS IMPACTED: Council District 6
SUBJECT:
Contract Award: Fire Training Academy HVAC Control and Chiller Upgrade
SUMMARY:
This ordinance accepts the lowest responsive bid and awards a construction contract, including additive alternates, in the amount of $378,681.50 to Inoca Holdco II, LLC dba Fox Service Company for the Fire Training Academy HVAC Control and Chiller Upgrade project, located in Council District 6.
Funding in the amount of $285,000.00 will be funded through the FY 2018 Deferred Maintenance Program and $93,681.50 is available from the FY 2018 Energy Efficiency Fund Budget for a total amount of $378,681.50.
BACKGROUND INFORMATION:
Project Background
This project will upgrade the existing HVAC control system and cooler equipment for main buildings A and B at the Fire Training Academy. Upgraded controls will allow schedules to be programmed as well as provide remote access to adjust temperatures and improve overall system efficiency. In addition, the existing air-cooled chiller will be replaced with a new, high efficiency air-cooled chiller and three existing air handling units will be converted to a single zone Variable Air Volume (VAV) system. This project is anticipated to begin October 2018 and estimated to be completed by March 2019.
Procurement of Services
This contract was advertised for bids May 25, 2018 in the San Antonio Hart Beat, City’s website, Texas Electronic State Business Daily and TVSA. Bids for this Project were opened on June 10, 2018 and two bidders responded. Of these, Inoca Holdco II, LLC dba Fox Service Company, submitted the lowest responsive bid.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. Fox Service Company has committed to achieve the 23% Minority and/ or Women-Owned Business Enterprise (M/WBE) subcontracting goal.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance for the Fire Training Academy HVAC Control and Chiller Upgrade project accepts the lowest responsive bid and awards a construction contract, including additive alternates, in the amount of $378,681.50 to Inoca Holdco II, LLC dba Fox Service Company. The purpose of the Fire Training Academy HVAC Control and Chiller Upgrade project is to complete necessary maintenance and to upgrade the existing HVAC system to improve energy efficiency. The project is located in Council District 6.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This ordinance accepts the lowest responsive bid and awards a construction contract, including additive alternates, in the amount of $378,681.50 to Inoca Holdco II, LLC dba Fox Service Company for the Fire Training Academy HVAC Control and Chiller Upgrade project, located in Council District 6.
Funding in the amount of $285,000.00 will be funded through the FY 2018 Deferred Maintenance Program and $93,681.50 is available from the FY 2018 Energy Efficiency Fund Budget for a total amount of $378,681.50.
Office of Sustainability will be submitting an application for CPS energy rebates for the new HVAC system.
RECOMMENDATION:
Staff recommends the approval of this ordinance accepting the lowest responsive bid and awarding a construction contract including additive alternates in the amount of $378,681.50, authorized payable to Inoca Holdco II, LLC dba Fox Service Company for the Fire Training Academy HVAC Control and Chiller Upgrade project.