City of San Antonio - File #: 18-4665

• File #: 18-4665
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 8/30/2018
• Posting Language: Ordinance approving a contract for holiday lighting services for the Center City Development and Operations Department, Parks and Recreation Department, and San Antonio Public Library with DecorIQ, LLC for an estimated annual cost of $226,000.00, funded from the departments’ FY 2018 Adopted Operating Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
8/30/2018	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Holiday Lighting Services


SUMMARY:

This ordinance authorizes a contract with DecorIQ, LLC to provide holiday lighting services for the Center City Development and Operations Department, Parks and Recreation Department, and the San Antonio Public Library for an estimated amount of $226,000.00 annually. Funding for this contract is available through the departments' FY 2018 Adopted Operating Budget.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by DecorIQ, LLC to provide holiday lighting services for various departments. The contractor shall provide all labor, equipment, and materials necessary to install, maintain, and remove City-owned C-7 LED, C-9 LED and LED mini-bulb holiday lighting on assorted trees, structures and statues located in downtown San Antonio. This contract also includes an option for City to rent various holiday lighting from Contractor.

The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Holiday Lighting" (RFCSP 6100010343) on May 23, 2018 with a submission deadline of June 25, 2018. Five proposal responses were received. One proposal was deemed non-responsive by the Economic Development Department due to the respondents' failure to meet the Small Business Economic Development Advocacy subcontracting requirement. DecorIQ, LLC is recommended for contract award based on the City's standard RFCSP evaluation process.

The evaluation committee consisted of representatives from the Center City Development and Operations Department and the Building and Equipment Services Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal response was based on a total of 100 points; 30 points allotted for experience, background, qualifications; 30 points allotted for prop...