DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City-Wide
SUBJECT:
Intergovernmental Support Agreement (IGSA) for Pavement and Road Work located at Joint Base San Antonio, (JBSA) Texas
SUMMARY:
An ordinance authorizing an Intergovernmental Support Agreement (IGSA) to establish terms and conditions between Joint Base San Antonio (JBSA) and City of San Antonio for the City of San Antonio to provide pavement and road work through City contracted forces for JBSA military installations for a five year period plus one (1) five year option period; and, authorizing the acceptance of federal funds from JBSA for the management and construction of pavement project(s).
BACKGROUND INFORMATION:
In 2013 the Department of Defense received new authority to partner with state and local government entities to seek efficiencies and cost savings in the provision/acquisition of common services. The United States Air Force took the lead in exercising this new authority fostering extensive discussions between installations and their host communities. To date, the Air Force has eight (8) IGSAs in place with local governments saving the Air Force several million dollars and generating new revenue for local governments.
As part of a collaborative effort between the City and JBSA to explore opportunities across city services that could enable a more cost effective operation of the military installations, JBSA identified the City’s Street Maintenance Program (SMP) as a potential cost-saving mechanism.
According to a review and analysis of the SMP, it was determined that the City of San Antonio acquires typical pavement mill and overlay services from private sector contractors for unit prices that were significantly less than current JBSA acquisitions. Subsequently, on May 31, 2018 JBSA Commander Brigadier General Heather Pringle signed a finding of cost savings and announced JBSA’s intention to pursue an IGSA with the City, and to initiate a pilot project.
This IGSA is the first agreement with JBSA and will provide the mechanism for the identification and execution of a pilot project. The pilot project is currently anticipated to begin before the end of the calendar year. Upon mutual agreement and pending the outcome of the pilot, JBSA can identify and submit to the City for completion of other pavement projects up to $15 million over 10 years.
ISSUE:
This ordinance authorizes an Intergovernmental Support Agreement (IGSA) to establish terms and conditions between Joint Base San Antonio (JBSA) and City of San Antonio to provide pavement and road work for JBSA military installations locations for a five year ordering period plus one (1) five year option period; and, authorize the acceptance of federal funds from JBSA for the management and construction of pavement project(s).
Under the terms of the agreement, City contractors at the direction of Transportation and Capital Improvement (TCI) staff will rehabilitate roadways (by mill and overlay) at the military installations and JBSA will provide all the necessary funding required to deliver the project(s). TCI will provide pavement and road work through its own contracting procedures in accordance with Texas law. The extent of pavements and road work will include mill and overlays (including base and pavement repairs as needed), roadway stripping, tack coat and traffic control plans.
This will alleviate the backlog of pavement projects on JBSA and demonstrate community support to the bases.
ALTERNATIVES:
City Council could choose not to approve this ordinance, however, that would delay the possibility of providing much needed assistance to JBSA as they work to reduce their cost of base maintenance. This could negatively impact a Base Realignment And Closure (BRAC) score for local bases.
FISCAL IMPACT:
Requirements for each project shall be detailed in individual work orders assigned or through a separate construction solicitation as necessary. This ordinance requests City Council action to authorize IGSA and authorize the acceptance of federal funds from JBSA for the management and construction of pavement project(s). This action does not authorize the City to incur any costs at this time. The execution of projects once identified is subject to available funding and are authorized by both JBSA and the City. Projects will be funded by JBSA through their current and future annual Fiscal Year Budgets.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing an Intergovernmental Support Agreement (IGSA) to establish terms and conditions between Joint Base San Antonio (JBSA) and City of San Antonio to provide pavement and road work for JBSA military installations locations for a five year ordering period plus one (1) five year option period; and, authorize the acceptance of federal funds from JBSA for the management and construction of pavement project(s).