DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Closed Captioning Services
SUMMARY:
This ordinance authorizes a contract with CaptionSource, LLC to provide remote real-time closed captioning services for cablecast programming on the government access channel of the local cable system(s) for an estimated annual cost of $46,200.00, with four, one year renewal options. If the renewal is executed, the total value of the contract will be not to exceed $231,000.00. Funding for this annual contract is available through the FY 2019 General Fund Budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the proposal from CaptionSource, LLC to provide remote real-time closed captioning services for cablecast programming on the government access channel of the local cable system(s). This contract will be utilized primarily for regularly scheduled City Council meetings; however it may also be used to provide services during emergency notifications, news conferences, public hearings, special session meetings and City-produced programs.
The City issued a Request for Competitive Sealed Proposals (RFCSP) for "Closed Captioning Services" (RFCSP 6100010130) on May 11, 2018, with a submission deadline of June 11, 2018. Two proposals were received and both were deemed responsive. CaptionSource, LLC was selected based on the City's standard RFCSP evaluation process. The evaluation committee consisted of representatives from the Government & Public Affairs Department and the Transportation and Capital Improvements Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The proposals were evaluated based on the firm's qualifications, experience, and quality of service, previous performance, proposed plan, SBEDA and price schedule. Additional categories of consideration included references and financial qualifi...
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