DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2018-2019 Task Order Contract for Traffic Engineering Projects Package 2
SUMMARY:
An ordinance authorizing the execution of the 2018-2019 Task Order Contract for Traffic Engineering Projects Package 2 for traffic engineering and safety construction projects with E-Z Bel Construction, LLC in an amount not to exceed $2,350,944.00 for projects located citywide.
BACKGROUND INFORMATION:
Project Background
Transportation & Capital Improvements (TCI) is responsible for implementing various traffic engineering and safety projects throughout the city. This contract is a continuation of program services previously provided by the 2016-2017 Task Order Contract for Traffic Engineering Projects Package 1 with Clark Construction of Texas, Inc.
Procurement of Services
This contract was advertised for construction bids on July 16 and July 23, 2018, in the San Antonio Hart Beat, on the City’s website and TVSA. Bids were due on Tuesday, August 14, 2018, and one (1) bidder responded. E-Z Bel Construction, LLC was the lowest responsive bidder with a bid amount of $2,350,944.00.
E-Z Bel Construction, LLC agreed to meet the 21% Minority/Women Business Enterprise (M/WBE) and the 1% African American Business Enterprise (AABE) subcontracting goal for this contract.
This construction contract was developed utilizing the low bid process; therefore, Discretionary Contracts Disclosure Forms are not required.
ISSUE:
This ordinance authorizes the execution of the 2018-2019 Task Order Contract for traffic engineering and safety construction projects throughout the city with E-Z Bel Construction, LLC in an amount not to exceed $2,350,944.00.
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects citywide, Transportation and Capital Improvements Department (TCI) will use this contract for various traffic engineering and safety projects to include, but not limited to, the construction of bike lanes, pedestrian refuge islands, multi-use paths, and any other related work required for the completion of the assigned projects located throughout the City. This contract will be utilized for projects that will be constructed between October 15, 2018 and ending October 15, 2021.
ALTERNATIVES:
An alternative to awarding these contracts would be to individually bid out the projects for construction. However, construction bid prices of individual projects would minimize bid quantities for each contract and eliminate the bulk material savings that could be found on Task Order Contracts. Additionally, bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, Certificates of Obligation, Tax Notes, Advanced Transportation District, and General Fund.
RECOMMENDATION:
Staff recommends the approval of an ordinance authorizing the execution of the 2018-2019 Task Order Contract for Traffic Engineering Projects Package 2 for traffic engineering and safety construction projects with E-Z Bel Construction, LLC in an amount not to exceed $2,350,944.00 for projects located citywide.