DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E
COUNCIL DISTRICTS: Citywide
SUBJECT:
Task Order Contract for Construction Projects Package 1
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding Task Order Contract for Construction Projects Package 1 to E-Z Bel Construction, LLC in the amount not to exceed $7,191,894.70; of which $186,330.00 will be reimbursed by San Antonio Water System (SAWS) and $8,750.00 will be reimbursed by CPS Energy for necessary utility adjustments to existing infrastructure.
BACKGROUND INFORMATION:
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects citywide, Transportation and Capital Improvements Department (TCI) has been utilizing the construction services of several contractors on an as needed basis through the use of Task Order Contracts.
A task order contract allows TCI to handle multiple projects that are to be delivered through various programs and funding sources that typically have a limited timeline to complete. A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified timeframe. Funding for these projects may include, but is not limited to, General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond Funds, Neighborhood Access and Mobility Program (NAMP), Advanced Transportation District (ATD), or other identified funding sources.
This Task Order Contract for various capital improvement construction projects includes, but is not limited to, the construction of sidewalks, curbs, wheelchair ramps, street, drainage and sidewalk repairs, pedestrian safety and any other work required for the completion of the assigned projects located throughout the City.
Procurement of Services:
This project was advertised in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA in August 10, 2018, with a bid deadline of September 18, 2018.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a Minority/Women Business Enterprise (M/WBE) subcontracting goal of 18% and an African-American Business Enterprise (AABE) subcontracting goal of 2% for the contract. E-Z Bel Construction, LLC has agreed to meet the subcontracting goals.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards Task Order Contract for Construction Projects Package 1 to E-Z Bel Construction, LLC in the amount not to exceed $7,191,894.70, of which $186,330.00 will be reimbursed by San Antonio Water System (SAWS) and $8,750.00 will be reimbursed by CPS Energy for necessary utility adjustments to existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects citywide, Transportation and Capital Improvements Department (TCI) will use this Task Order Contract for various capital improvement construction projects to include, but not limited to, the construction of sidewalks, curbs, wheelchair ramps, street, drainage and sidewalk repairs, pedestrian safety and any other work required for the completion of the assigned projects located throughout the City.
This contract will be utilized for eight design-ready projects that will be constructed between December 2018 to December 2020. This contract also may be used for additional projects depending on the final costs for the eight identified projects. The list of projects is attached.
ALTERNATIVES:
As an alternative, City Council could choose not to award this task order contract and request staff to individually bid the projects for construction. However, there is no guarantee that this would result in more favorable prices and would substantially delay the delivery of projects.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $7,191,894.70 authorized payable to E-Z Bel Construction, LLC; of which $186,330.00 will be reimbursed by San Antonio Water System (SAWS) and $8,750.00 will be reimbursed by CPS Energy for necessary utility adjustments to existing infrastructure. The $6,996,814.70 in funding for these projects may include General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond Funds, or other funding sources.
Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work. Expenditures for these work orders are subject to available funding and are authorized by individual project capital budgets at the time work is requested. If funding for any work is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of the Task Order Contract for Construction Projects Package 1 to E-Z Bel Construction, LLC in an amount not to exceed $7,191,894.70.