City of San Antonio - File #: 18-5615

• File #: 18-5615
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 11/15/2018
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $873,000.00, included in the respective department's FY 2019 Adopted Budget: (A) Hill’s Pet Nutrition, Legend & White Animal Health Group, and Midwest Veterinary Supply for dog and cat food; (B) Premier Comfort Air Conditioning and Heating, Inc. for HVAC preventive maintenance and repair services at Centro de Artes; (C) A.M. Leonard, Inc. for slow release watering bags; (D) Mitson Automotive, Inc. for light duty automatic transmission parts & service; and (E) E.J. Ward, Inc. for software maintenance & support, and fuel terminal & vehicle parts for the E.J. Ward Automated Fuel Management System. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

11/15/2018 Annual Contracts


SUMMARY:

An ordinance awarding seven contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $873,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Hill's Pet Nutrition; Legend & White Animal Health Group; and Midwest Veterinary Supply for Dog and Cat Food (3 contracts, Animal Care Services)

B. Premier Comfort Air Conditioning and Heating, Inc. for HVAC Preventive Maintenance and Repairs Services at Centro de Artes (1 contract, Center City Development Office)

C. AM Leonard, Inc. for Treegator(r) Original Slow Release Watering Bags (1 contract, Parks & Recreation)

D. Mitson Automotive, Inc. dba AAMCO Transmissions for Light-Duty Automatic Transmission Parts & Service (1 contract, Building and Equipment Services)

E. E.J. Ward, Inc. for E.J. Ward Automated Fuel Management System (1 contract, Building and Equipment Services)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Hill's Pet Nutrition; Legend & White Animal Health Group; and Midwest Veterinary Supply for Dog and Cat Food, $196,000.00 annually, upon award through September 30, 2020 with one, one year renewal - will provide the Animal Care Services (ACS) facility with the delivery of cat and dog food for animals sheltered at the facility. ACS intakes approxim...