City of San Antonio - File #: 18-6133

• File #: 18-6133
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 11/15/2018
• Posting Language: Ordinance approving a professional services agreement with Host Compliance LLC to provide Short Term Rental registration, permitting, compliance and collection services to the City for a period commencing December 15, 2018, and ending December 31, 2019, with renewal options, funded for year one from the FY 2019 Community & Visitors Facilities Fund and funding for renewal options subject to future City Council appropriations. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
• Related files: 18-5692

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City-wide


SUBJECT:

Contract for Short Term Rental Permitting, Collections, and Compliance Services

SUMMARY:

This Ordinance approves a contract with Host Compliance LLC to provide Short Term Rental permitting, collections, and compliance services to the City of San Antonio for a one (1) year term commencing not later than January 15, 2019, with the option for two (2) one-year renewals under the same terms and conditions. Funding for year one is included in the FY 2019 Adopted Community & Visitors Facilities Fund Budget. Funding for the renewal options is subject to appropriation by City Council as part of the annual budget process.

BACKGROUND INFORMATION:

On November 1, 2018, the City Council approved an ordinance for the regulation of Short Term Rental ("STR") properties in the City. In anticipation of a significant increase in STR activity, the Finance Department researched services and software available to assist with the discovery and monitoring of these properties to improve the Hotel Occupancy Tax ("HOT") reporting and collections process and to bring them into compliance with collection of HOT.

The scope of work identified to assist the City with STRs includes: 1) STR Permitting and Tax Collection: mobile and web enabled forms and processes for streamlining Code Compliance permitting and tax collection and capturing of signatures, payments and required documentation; 2) STR Discovery and Address Identification: complete address information and interactive reporting of rental activity, location, and photos of all identifiable STRs; and 3) Compliance Monitoring: ongoing monitoring of STRs for compliance including updated lists of owners in non-compliance, estimated revenues for each STR, and periodic reports and analysis to support HOT audits and other enforcement investigations.

The City issued a Request for Proposals for Short Term Rental Monitoring and Complian...