CITY OF SAN ANTONIO
CONVENTION & SPORTS FACILITIES DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Sheryl Sculley, City Manager
FROM: Patricia Muzquiz Cantor, Executive Director, Convention & Sports Facilities
COPY: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Pre-Solicitation Briefing for Audio Visual & Rigging Services for the Convention Center
DATE: November 13, 2018
The Convention & Sports Facilities (CSF) will present a pre-solicitation briefing on the Audio Visual & Rigging Services for the Convention Center. This briefing will allow an opportunity for input for committee members.
This pre-solicitation briefing will cover estimated contract value, projected timeline, high profile designation, scope of the project, terms of the contract, proposed scoring criteria, evaluation committee members, project considerations, local preference program applicability, veteran owned small business preference program applicability and SBEDA Program requirements.
The primary objective with regard to preferred audio visual and exclusive rigging services for events held at the Convention Center is to maintain the highest standard of service and professionalism while maximizing net revenue to the City. The proposed contract term is for a five-year term with one five-year renewal option. The contract will result in estimated annual revenue of $1.7M to the City, and $15.7M over the five year initial term and five-year renewal period.