City of San Antonio - File #: 18-5202

• File #: 18-5202
• Type: Miscellaneous Item
• In control: City Council A Session
• On agenda: 11/29/2018
• Posting Language: Ordinance approving a Revenue Agreement with STS Electronic Recycling, Inc. to process final disposition of retired Apple devices on an as needed basis for a term of one year with renewal options with $235,125.00 of anticipated revenue for FY 2019. [Ben Gorzell, Chief Financial Officer; Craig Hopkins, Chief Information Officer, Information Technology Services]

DEPARTMENT: ITSD


DEPARTMENT HEAD: Craig Hopkins


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Sale of Surplus Electronic Assets


SUMMARY:

This ordinance approves an agreement for the Sale of Surplus Electronic Assets for the City of San Antonio. STS Electronic Recycling will, through coordination with the Information & Technology Services Department (ITSD) take possession of the surplus technology equipment on an as needed basis. The term of this contract is one (1) year with three (3) additional, one (1) year extensions.

BACKGROUND INFORMATION:

The goal of the initiative is to execute the final disposition on retired Apple devices under the Computer Life Cycle Replacement Program. ITSD plans to remove the devices, take advantage of a third party Contractor's Apple buyback program, regain storage space, and generate revenue.

The City issued a Request for Proposal (RFP) to secure these services on January 19, 2018 and posted on the City's Bidding and Contracting Opportunities webpage. The RFP was advertised in the San Antonio Express-News. A pre-submittal conference was held on January 25, 2018, to allow for Respondent questions and clarification to the RFP. A Site Visit was held on February 2, 2018. The City received four (4) responses for evaluation on February 21, 2018.

The evaluation committee met on March 22, 2018 to evaluate the four responsive proposals received. The evaluation team consisted of representatives from the Information & Technology Services Department. After committee review and discussion, individual technical scores were submitted and presented. Scoring was based on the published evaluation criteria in the RFP, which included: Experience, Background, and Qualifications (35 points), Proposed Plan (25 points), Compensation (15 points), Small Business Economic Development Advocacy (SBEDA) Program including Small Business Enterprise (SBE) Prime Contract Program (5 points) and the Minority/Women Business Enterprise (M/W...