DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 6
SUBJECT: Contract Award: (Job Order Contract) New Territories Park
SUMMARY:
An ordinance authorizing a task order to a Job Order Contract with Straight Line Management, LLC in an amount not to exceed $252,869.09 to construct new park improvements for New Territories Park, a 2017 Bond funded project, located in Council District 6.
BACKGROUND INFORMATION:
Project Background
On May 6, 2017, the City approved the 2017-2022 Bond Program authorizing $368,000.00 for new improvements to New Territories Park located in District 6. This project will add a new walking trail, dog park with a water fountain including new water lines and plumbing, a concrete exercise pad and exercise equipment, the installation of a shade structure over the pool area and associated work to provide lighting. Project construction is anticipated to begin January 2019 and estimated to be completed by July 2019.
Procurement of Services
This project was selected to utilize Job Order Contracting (JOC), an alternative project delivery method in which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method provides the City with on-call construction, renovation and maintenance services for City buildings and facilities. The assignment of JOC contractors to specific jobs is based on the contractor’s current workload, overall capacity and familiarity with a specific facility, expertise in completing a specific task and/or managing a specific trade needed to carry out the requested repair or rehabilitation.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise subcontracting goal. Straight Line Management, LLC has committed to a 23% M/WBE and 3% AABE subcontractor participation.
The Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all projects where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
This ordinance authorizes a task order to a Job Order Contract payable to Straight Line Management, LLC in an amount not to exceed $252,869.09 to construct new park improvements for New Territories Park, a 2017 Bond funded project.
This project will add a new walking trail, dog park with a water fountain including new water lines and plumbing, a concrete exercise pad and exercise equipment, the installation of a shade structure over the pool area and associated work to provide lighting. Project construction is anticipated to begin January 2019 and estimated to be completed by July 2019.
New Territories Park will remain open during construction with some restrictions to areas under construction.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for the solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This ordinance authorizes a one-time capital expenditure, in an amount not to exceed $252,869.09, payable to Straight Line Management, LLC. Funds are available from 2017 General Obligation Bonds and are included in the FY 2019 - FY 2024 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a task order to a Job Order Contract in an amount of $252,869.09 to Straight Line Management, LLC for New Territories Park.